Lead Event Manager

EPAM Systems; United States; Remote; USD 32,000 - 48,000; Full time

Job summary

EPAM Systems Inc. is seeking a Lead Event Manager to oversee global developer relations presence at third-party tech symposiums from a Mexico-based hub. You will partner with remote teams to ensure staff and speakers have resources to sponsor, present, and operate booths worldwide.

Responsibilities cover end-to-end event coordination, vendor management, budget tracking, and post-event analysis, with collaboration across time zones and regions to deliver consistent, high-impact experiences.

Qualifications

• Minimum 5 years of experience leading B2B tech conferences or international promotion campaigns.
• Ability to manage remote operations with clear, actionable instructions.
• Excellent multitasking across multiple time zones and regions.
• Fluent English communication (verbal and written).
• Experience coordinating with software programmers or developer communities is a plus.
• Knowledge of international freight forwarding and inventory handling is a plus.

Responsibilities

• Act as the main communication channel linking internal DevRel units with external convention planners across NA, LATAM, EMEA and APAC.
• Build exact project timelines and ensure promotional materials and passes arrive on time.
• Acquire exhibition equipment and coordinate with regional warehouses for delivery of SWAG and demo hardware.
• Author detailed participant handbooks, shift rosters and escalation guides for local staff.
• Organize briefing video sessions with presenters and booth personnel across time zones.
• Track expenditure, compile vendor pricing estimates and ensure PO/invoice processing.
• Synthesize post-convention results and deliver a comprehensive final summary of lessons learned.
• Maintain and optimize operational checklists and SOPs for consistent global delivery.

Skills

Event management

Vendor coordination

Cross-functional communication

Multinational coordination

Budget tracking

Google Workspace

Excel

Tools

Excel

Google Sheets

Job description

We are looking for a highly organized and energetic Lead Event Manager located in Mexico to direct our client's Developer Relations (DevRel) presence at third-party technology symposiums worldwide. Instead of constructing events from scratch, you will partner remotely with global teams to guarantee that our technical staff and speakers have all necessary resources to sponsor, present, and operate exhibition booths at international developer meetups.

Responsibilities

• Act as the main communication channel linking internal DevRel units with external convention planners throughout North America, Latin America, EMEA, and APAC
• Build exact project timelines and ensure all promotional materials like display graphics, brand symbols, speaker summaries, talk details, and participant passes arrive right on time
• Acquire exhibition equipment including monitors, furniture, power feeds, and internet connectivity while coordinating with regional warehouses to deliver SWAG and demo hardware to venues internationally
• Author detailed yet accessible participant handbooks, shift rosters, and escalation guides so local staff execute daily operations flawlessly during conventions
• Organize briefing video sessions prior to events involving presenters, booth personnel, and volunteer groups spread across various time zones to confirm complete preparation
• Track expenditure logs, compile vendor pricing estimates, and follow internal buying protocols to guarantee purchase orders and invoices are finalized promptly
• Synthesize post-convention results covering attendee foot traffic, lead scans, presentation turnout, photographs, and team debriefs to deliver a comprehensive final summary emphasizing core lessons
• Maintain and optimize collaborative operational checklists, standard operating guidelines, and tracking spreadsheets to ensure seamless and consistent global event delivery

Requirements

• At least 5 years of practical experience leading B2B tech conferences, trade show partnerships, exhibition booths, or international promotion campaigns
• Proven ability to plan and execute remote operations by crafting precise instructions and transferring execution duties to local venue crews
• Advanced multi-tasking skills to handle several international conventions simultaneously, plan operations backward from rigid deadlines, and keep shared project trackers current
• Bilingual-level English communication abilities demonstrating exceptional written and verbal articulation
• Demonstrated flexibility in collaborating with multicultural stakeholders globally across various time zones, encompassing availability for early morning European or evening Asian conferences when required
• Proficiency in data software such as Excel or Google Sheets to oversee convention costs, cargo movements, and post-event performance metrics
• Steady and practical temperament under pressure, capable of swiftly rectifying shipping bottlenecks, vendor issues, or unexpected timeline shifts
• Nice to have Past involvement partnering closely with software programmers, technical speakers, or developer communities to drive community engagement
• Working knowledge of handling international freight forwarding, regional inventory depots, and customs clearance procedures
• Everyday practical command of Google Workspace applications like Docs, Sheets, Slides, and Chat for effective virtual teamwork
• Hands-on exposure to corporate purchasing workflows, purchase order processing systems, and supplier onboarding procedures