Senior Event Coordinator

Utah-Valley-University; Orem (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

Utah Valley University’s Noorda Center for the Performing Arts seeks a Senior Event Coordinator to liaison with clients, artists, and campus partners from planning through execution. You will oversee event logistics, venue operations, staffing plans, and production support for a wide range of performances and events.

The role emphasizes fast-paced coordination, strong communication, and relationship-building to deliver exceptional experiences for artists, audiences, students, and community

Qualifications

• Strong leadership and communication are required to guide teams across events.
• Experience coordinating complex live productions and events.
• Excellent organizational and time-management abilities for fast-paced environments.
• Proficiency with production software and office tools for planning and reporting.

Responsibilities

• Lead production documentation, schedules, checklists, and post-event reporting.
• Mentor and train the Events and Production Coordinator team and student staff.
• Coordinate production schedules, staffing, and equipment resources across venues.
• Act as on-site representative for complex events with artists, vendors, and partners.
• Ensure safety protocols and risk management across venues and teams.
• Perform other duties related to events and production as assigned.

Skills

Leadership

Communication

Team management

Organizational skills

Scheduling

Time-management

Problem-solving

Production systems knowledge

Education

Bachelor’s Degree in technical theater, event management, or related field

Tools

Production management software

Scheduling systems

Microsoft Office

Job description

Join the team that brings world-class performances, academic productions, community events, and special programs to life at the Noorda Center for the Performing Arts. As a Senior Event Coordinator, you will serve as the primary liaison for clients, artists, presenters, and campus partners, guiding events from initial planning through successful execution. This role is ideal for a highly organized professional who enjoys building relationships, solving complex logistical challenges, and creating exceptional event experiences.

Working in one of Utah's premier performing arts venues, you'll coordinate event logistics, venue operations, technical requirements, staffing plans, and production support across a wide variety of performances and events. You'll collaborate closely with event coordinators, technical staff, patron services, venue operations, and production teams to ensure every event is delivered with professionalism, precision, and outstanding customer service.

The ideal candidate thrives in a fast-paced environment, communicates effectively with diverse stakeholders, and can confidently manage multiple priorities while maintaining a high level of attention to detail. If you're passionate about live events, performing arts, customer service, and operational excellence, this is an opportunity to play a key role in creating memorable experiences for artists, audiences, students, and community partners at Utah Valley University.

• Leadership and Guidance: Leads the maintenance of production documentation, including schedules, checklists, SOPs, and post-event reporting, to support consistent operations and continuous improvement. Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators. Develops and mentors student technicians, stage managers, and designers.
• Planning and Organization: Oversees and coordinates production schedules across venues, ensuring appropriate staffing, space allocation, and equipment resources for all events and academic priorities
• Documentation and Communication: Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators.
• Event Supervision: Acts as the on-site representative for complex or high-profile events, ensuring safe, professional, and efficient execution while serving as the primary liaison for artists, vendors, and university partners.
• Safety and Training: Ensures adherence to all safety protocols and industry best practices, identifying risks, enforcing standards, and promoting a culture of safety across all venues and teams. Maintains the cleanliness and order of all workspaces, identifying and removing potential hazards. Assists in the training and supervision of part-time and student workers in safely operating all equipment.
• Performs other job-related duties as assigned.

Bachelor’s Degree in technical theater, event management, or related field, OR a combination of education and experience equaling 4 years in theatrical or event production and supervision.

Knowledge

• Advanced knowledge of performing arts and technical production across theatre, dance, music, opera, lectures, conferences, and special events.
• Comprehensive understanding of event management processes from planning through post-event settlement.
• Knowledge of budgeting, scheduling, labor coordination, and vendor contract management.
• Familiarity with labor agreements, payroll processes, and event-related risk management practices.
• Working knowledge of production management software, scheduling systems, and Microsoft Office tools.

Skills

• Strong leadership, communication, and team management skills.
• Excellent organizational, scheduling, and time-management abilities.
• Advanced problem-solving and decision-making capability in live production environments.
• Professional proficiency in technical theatre equipment and production systems.

Abilities

• Ability to lead multiple concurrent productions in a fast-paced environment with fixed deadlines.
• Ability to develop staff, foster collaboration, and maintain strong working relationships across departments.
• Ability to interpret technical documentation, including riders, plots, schedules, and contracts.
• Ability to ensure accountability and uphold the highest standards for safety and production excellence.