Senior Event Coordinator

Woodbury School of Business; Orem (UT); On-site; USD 60,000 - 86,000; Full time

Job summary

Noorda Center for the Performing Arts at Utah Valley University is seeking a Senior Event Coordinator to lead clients, artists, and campus partners from planning through execution. You will coordinate event logistics, venue operations, and production support across a wide variety of performances and events.

The role requires strong organizational skills, the ability to manage multiple priorities, and a focus on safety and customer service.

Qualifications

• Bachelor’s degree or 4 years in theatrical or event production and supervision.
• Experience coordinating live events and production teams.
• Strong organizational and problem-solving skills under deadlines.

Responsibilities

• Lead production documentation, schedules, checklists, SOPs, and post-event reporting.
• Oversee production schedules, staffing, and equipment resources.
• Coordinate on-site supervision for complex or high-profile events.
• Ensure safety protocols and maintain clean, orderly workspaces.
• Mentor student staff and part-time workers.
• Collaborate with campus partners to deliver high-quality events.

Skills

Leadership

Communication

Team management

Scheduling

Time-management

Education

Bachelor’s degree in technical theater or related field

Tools

Production management software

Scheduling systems

Microsoft Office

Job description

Position Announcement

Join the team that brings world-class performances, academic productions, community events, and special programs to life at the Noorda Center for the Performing Arts. As a Senior Event Coordinator, you will serve as the primary liaison for clients, artists, presenters, and campus partners, guiding events from initial planning through successful execution. This role is ideal for a highly organized professional who enjoys building relationships, solving complex logistical challenges, and creating exceptional event experiences.

Working in one of Utah's premier performing arts venues, you'll coordinate event logistics, venue operations, technical requirements, staffing plans, and production support across a wide variety of performances and events. You'll collaborate closely with event coordinators, technical staff, patron services, venue operations, and production teams to ensure every event is delivered with professionalism, precision, and outstanding customer service.

The ideal candidate thrives in a fast-paced environment, communicates effectively with diverse stakeholders, and can confidently manage multiple priorities while maintaining a high level of attention to detail. If you're passionate about live events, performing arts, customer service, and operational excellence, this is an opportunity to play a key role in creating memorable experiences for artists, audiences, students, and community partners at Utah Valley University.

Summary Of Responsibilities

• Leadership and Guidance: Leads the maintenance of production documentation, including schedules, checklists, SOPs, and post-event reporting, to support consistent operations and continuous improvement. Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators. Develops and mentors student technicians, stage managers, and designers.
• Planning and Organization: Oversees and coordinates production schedules across venues, ensuring appropriate staffing, space allocation, and equipment resources for all events and academic priorities
• Documentation and Communication: Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators.
• Event Supervision: Acts as the on-site representative for complex or high-profile events, ensuring safe, professional, and efficient execution while serving as the primary liaison for artists, vendors, and university partners.
• Safety and Training: Ensures adherence to all safety protocols and industry best practices, identifying risks, enforcing standards, and promoting a culture of safety across all venues and teams. Maintains the cleanliness and order of all workspaces, identifying and removing potential hazards. Assists in the training and supervision of part-time and student workers in safely operating all equipment.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Bachelor’s Degree in technical theater, event management, or related field, OR a combination of education and experience equaling 4 years in theatrical or event production and supervision.

Knowledge / Skills / Abilities

Knowledge

• Advanced knowledge of performing arts and technical production across theatre, dance, music, opera, lectures, conferences, and special events.
• Comprehensive understanding of event management processes from planning through post-event settlement.
• Knowledge of budgeting, scheduling, labor coordination, and vendor contract management.
• Familiarity with labor agreements, payroll processes, and event-related risk management practices.
• Working knowledge of production management software, scheduling systems, and Microsoft Office tools.

Skills

• Strong leadership, communication, and team management skills.
• Excellent organizational, scheduling, and time-management abilities.
• Advanced problem-solving and decision-making capability in live production environments.
• Professional proficiency in technical theatre equipment and production systems.

Abilities

• Ability to lead multiple concurrent productions in a fast-paced environment with fixed deadlines.
• Ability to develop staff, foster collaboration, and maintain strong working relationships across departments.
• Ability to interpret technical documentation, including riders, plots, schedules, and contracts.
• Ability to ensure accountability and uphold the highest standards for safety and production excellence.