Senior Enrollment Management Specialist, Graduation

Florida State University; Tallahassee (FL); On-site; USD 48,000 - 60,000; Full time

Job summary

Florida State University in Tallahassee, FL, seeks a Senior Enrollment Management Specialist, Graduation, to manage the graduation section within the Office of the University Registrar. You will determine graduation eligibility, support commencement planning, and ensure accurate degree postings.

The role requires reviewing transcripts and degree audits, collaborating on ceremony logistics, and representing the university at commencement events with internal and external stakeholders.

Qualifications

• Bachelor's degree and one year of experience; or a high school diploma or equivalent and five years of experience.
• Combination of post high school education and experience equal to five years.
• Bachelor's degree in an appropriate area and one year of related experience preferred.

Responsibilities

• Oversee operations of the graduation section in the Office of the University Registrar.
• Make decisions on graduation eligibility and assist with commencement planning and logistics.
• Review transcripts and degree audits to determine degree requirements and eligibility.
• Collaborate with Graduation Assistant Registrar to manage commencement events and on-site logistics.
• Represent the University at commencement ceremonies and liaise with vendors.
• Post degrees and certificates to student records and coordinate diploma reorders.
• Evaluate policies to promote retention and graduation rates.

Job description

Job Title: Senior Enrollment Management Specialist, Graduation
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63709

Department

Office of the University Registrar

Responsibilities

• The Office of the University Registrar is a unit within the Division of Enrollment Management, which is comprised of four distinct units: Office of Admissions, Office of the University Registrar, Office of Financial Aid, and Technology Operations. Enrollment Management’s integrated services provide distinctive support throughout the student's development and progression in their academic experience – from recruitment through commencement. Through collaboration, communication, and commitment, all units within Enrollment Management achieve the highest level of student-centered service to current and prospective students and families and to campus partners across the University.
• Responsible for operations of the graduation section in the Office of the University Registrar. Makes decisions regarding graduation eligibility; participates in counseling and guidance activities involved with the implementation of procedures regarding University graduation requirements. Assists with the planning and execution of logistical functions related to University commencement ceremonies.
• Reviews student transcripts and degree audits to make determinations regarding compliance with graduation requirements and eligibility based upon an effective working knowledge of degree requirements for the awarding of degrees. Implements University rules and regulations regarding graduation decisions. Searches for duplicate credit hours within the reports to uncover errors, discrepancies, and perform GPA calculations. Uses professional judgment to determine degree-applicable hours on a case-by-case basis depending on student's major, specific courses completed, and other considerations.
• Collaborates with Assistant Registrar for Graduation to assist with commencement event logistics. Serves as the first point of contact for commencement inquiries and serves as a resource to internal and external stakeholders. Works as part of the graduation team to assist in the management, planning and execution of commencement events. Assists with managing on-site event production, set-up, and clean-up. Assists with recruiting, training, and supervising graduation ambassadors. Responsible for maintaining, updating, developing, and evaluating commencement procedures. Makes suggestions and recommendations to senior leadership for efficient operation.
• Represents the University during commencement ceremonies, organizing student flow and ensuring compliance with commencement policies and procedures. Assists with organizing, planning and executing all graduation ceremony logistics, including but not limited to coordinating schedules, seating arrangements, ceremony layout design, etc. Acts as a liaison between graduates and third-party vendors to provide ceremony-related support.
• Responsible for posting Associate of Arts degrees and other completed certificates to student records. Coordinates with third-part vendor for weekly diploma reorders as well as bulk orders at the end of each semester.
• Assists in the review and evaluation of policies and procedures, making suggestions and recommendations for the efficient operation of the section and the promotion of increased retention and graduation rates to senior leadership.

Qualifications

A Bachelor's degree and one year of experience; or a high school diploma or equivalent and five years of experience. (Note: a combination of post high school education and experience equal to five years.)

Preferred Qualifications

• A Bachelor's degree in an appropriate area of specialization and one year of experience related to the responsibilities of the job are preferred.
• We seek enthusiastic candidates who are detail-oriented, and who work well independently as well as in a team.
• Candidates should have the ability to review, analyze, formulate, and organize data and information and follow through on assignments.
• Applicants should be able to establish and maintain effective working relationships and should possess a strong sense of initiative while managing multiple responsibilities concurrently.
• Candidates should be able to communicate effectively both verbally and in writing.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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Considerations

This is an A&P position.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.