Senior Engineering Administrative Operations Lead

The Friedman School of Nutrition Science and Policy; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University School of Engineering in Medford, MA, seeks an experienced administrative professional to support multiple departments on a rotating basis. Under limited supervision, you will handle purchasing, financial reconciliation, event and travel coordination, scheduling, records management, and general office operations.

You will adapt workflows, train staff, and contribute to faculty searches, accreditation activities, and special projects.

Qualifications

• High School/GED required.
• Five years related experience; college degree may substitute for some years of experience.
• Knowledge of Microsoft Office Suite and the ability to learn university financial and administrative systems.

Responsibilities

• Serves as an administrative resource across departments; explains and enforces policies and liaises with students, faculty, staff, and external constituents.
• Coordinates purchasing and financial reconciliation; processes course materials orders, lab and faculty supply requests, vendor invoices, and expense reports; tracks expenditures.
• Coordinates event and travel logistics for academic programming, including capstone courses and faculty seminars; coordinates venues and timelines.
• Coordinates multiple calendars; schedules complex meetings and supports coverage at departmental offices to maintain presence across buildings.
• Prepares and edits complex documents and reports; maintains databases and files; assists with accreditation activities and faculty searches as needed.
• Trains new support staff and student workers; assists with payroll transactions and other HR tasks as needed.
• Performs other duties as needed.

Skills

Organizational skills

Interpersonal skills

Customer service

Priority management

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Tufts University School of Engineering in Medford, MA, seeks an experienced administrative professional to support multiple departments on a rotating basis. Under limited supervision, you will handle purchasing, financial reconciliation, event and travel coordination, scheduling, records management, and general office operations.

You will adapt workflows, train staff, and contribute to faculty searches, accreditation activities, and special projects.