Senior Department Administrator — Research, Budgets & Ops

Tufts University; Medford (MA); On-site; USD 56,000 - 78,000; Full time

Job summary

Tufts University is seeking a Senior Department Administrator in the Chemical and Biological Engineering department to manage a medium to large academic unit with sponsored research. You will advise the Chair, oversee budgets, staffing, payroll, reporting, and IT needs while coordinating with central services and the International Center.

The role involves strategic planning, policy interpretation, visa coordination, and supporting students and faculty.

Qualifications

• Bachelor's Degree
• 3-5 years
• Advanced knowledge with Microsoft Office Suite, excellent communication, time management, analytical, organizational and customer service skills.
• Strong budget and financial management experience.
• Familiarity with federal, state, and institutional guidelines for research and other types of restricted funding.

Responsibilities

• Acts as resource to explain and interpret policies and information for students and faculty; advises Chair in administrative matters and may represent Chair in their absence.
• Participates in strategic planning with Chair and serves as liaison with student and business services departments.
• Hires, trains, and evaluates performance and development opportunities; evaluates workflow and ensures effective coverage and productivity for department operations.
• Oversees hiring, payroll and employment status transactions and partners with TSS to troubleshoot issues.
• Compiles data, statistics and drafts regular and ad hoc reports for department or school.
• Partners with operations division on facilities maintenance, office moves, renovations and space planning.
• Manages inventory and recommends/approves purchasing for department.
• Oversees information technology needs and planning. Develops and implements policies and procedures.
• Develops department budgets, projections, and detailed forecasts; recommends major expenditures, cost savings and actively participates in financial planning.
• Manages budgets, reviews, and approves purchase orders and expenses and oversees reconciliation of financial statements.
• Assists local research administration with sponsored research proposals and budgets.
• Writes, edits and/or publishes newsletters, bulletins, and content to communicate department vision, programs, and research.
• Oversees website and social media presence. Plans and implements department events, lectures, and seminars.
• Coordinates search committee meetings, tracks action items and produces statistics and reports.
• Works with faculty affairs to manage hiring, appointment, promotion, leave and separation paperwork for faculty.
• In consultation with International Center, coordinates visa applications and visiting appointments.
• Prepares and works with registrar to implement course schedules.
• Provides guidance and advice to students and recommends solutions for issues and concerns.
• Supports graduate students and programs.

Skills

Microsoft Office Suite

Communication

Time management

Analytical

Organizational skills

Customer service

Budget management

Financial management

Grants management

Education

Bachelor's Degree

Job description

Tufts University is seeking a Senior Department Administrator in the Chemical and Biological Engineering department to manage a medium to large academic unit with sponsored research. You will advise the Chair, oversee budgets, staffing, payroll, reporting, and IT needs while coordinating with central services and the International Center.

The role involves strategic planning, policy interpretation, visa coordination, and supporting students and faculty.