Senior eDiscovery Project Coordinator

Swoon; California; On-site; USD 90,000 - 150,000; Full time

Job summary

Swoon seeks a Senior eDiscovery Project Coordinator to support litigation, regulatory, and investigative matters through hands-on forensic data collection and end-to-end case management. You will independently plan remote collections, primarily using EnCase, while ensuring defensible data preservation and audit-ready documentation.

You will lead eDiscovery case management, support GDPR/DSAR processes, and partner with IT, legal, and outside counsel.

Qualifications

• Significant hands-on experience performing remote forensic data collections.
• Proficiency with EnCase and strong knowledge of Nuix and Microsoft Purview eDiscovery.
• Experience managing eDiscovery matters including litigation, regulatory, or investigative requests.
• Ability to troubleshoot complex data collection challenges and collaborate with IT and legal teams.
• Excellent written and verbal communication with audit-ready documentation.

Responsibilities

• Independently plan and execute remote forensic data collections, primarily using EnCase.
• Utilize tools such as CrashPlan, Cellebrite, and Nuix to collect, process, validate, and prepare data for eDiscovery vendors.
• Determine appropriate collection methodologies based on requirements, defensibility, and risk.
• Partner with IT to troubleshoot access, infrastructure, and collection challenges.
• Validate data and maintain strict chain-of-custody documentation.
• Track collection metrics and identify opportunities to improve reporting and processes.

Skills

Forensic data analysis

Data analytics

Technical troubleshooting

Documentation & audit readiness

Stakeholder communication

Tools

EnCase

Nuix

Microsoft Purview eDiscovery

CrashPlan

Cellebrite

Power BI

Job description

We are seeking an experienced Senior eDiscovery Project Coordinator to support litigation, regulatory, and investigative matters through hands-on forensic data collection and end-to-end case management. This individual will independently plan and execute remote forensic collections, primarily using EnCase, while ensuring defensible data preservation, accuracy, and compliance.

This role requires someone who can exercise sound technical judgment, troubleshoot complex collection challenges, and manage multiple matters with minimal oversight. Working closely with the Senior Manager of Forensics & eDiscovery and the Lead eDiscovery Project Coordinator, you will serve as a key technical resource for IT, legal teams, outside counsel, and other stakeholders.

The ideal candidate brings an automation-first mindset and an interest in leveraging scripting, workflow automation, and emerging AI technologies to improve eDiscovery processes.

Key Responsibilities

Forensic Data Collection & Preservation

• Independently plan and execute remote forensic data collections, primarily using EnCase.
• Utilize tools such as CrashPlan, Cellebrite, and Nuix to collect, process, validate, and prepare data for eDiscovery vendors.
• Determine appropriate collection methodologies based on technical requirements, defensibility, and risk.
• Partner with IT teams to troubleshoot complex access, infrastructure, and data collection challenges.
• Validate collected data and maintain accurate chain-of-custody documentation.
• Track collection metrics and identify opportunities to improve reporting and collection processes.

eDiscovery & Case Management

• Independently manage assigned litigation, regulatory, and investigative matters from initiation through completion.
• Support legal hold, data preservation, and ongoing compliance efforts.
• Serve as a primary point of contact for internal stakeholders and outside counsel regarding collection processes, deadlines, and escalations.
• Coordinate GDPR Data Subject Access Request (DSAR) processes, including scoping reviews, training HR stakeholders, conducting searches and analytics, and managing data exports.
• Partner with eDiscovery leadership on team initiatives, software upgrades, and Power BI reporting projects.

Process Improvement, Automation & AI

• Maintain and enhance documentation for forensic collection procedures and eDiscovery workflows.
• Identify repetitive manual processes and recommend opportunities for automation and increased efficiency.
• Evaluate, pilot, and implement AI-assisted tools to improve the speed, accuracy, and consistency of discovery workflows.
• Explore scripting and workflow automation solutions to streamline operational processes.

Required Qualifications

• Significant hands-on experience performing remote forensic data collections.
• Demonstrated proficiency with EnCase.
• Strong working knowledge of Nuix and Microsoft Purview eDiscovery.
• Experience with CrashPlan and/or Cellebrite is highly preferred.
• Experience independently managing eDiscovery matters involving litigation, regulatory, or investigative requests.
• Strong understanding of defensible data preservation, forensic collection methodologies, and chain of custody.
• Experience partnering with IT teams, legal stakeholders, and outside counsel.
• Excellent analytical, investigative, and technical troubleshooting skills.
• Strong written and verbal communication skills, including the ability to produce detailed, audit-ready documentation.
• Ability to independently manage competing priorities and multiple deadlines.

Preferred Qualifications

• Experience with Power BI reporting and analytics.
• Hands-on experience with scripting, workflow automation, or AI-assisted technologies.
• Experience identifying and implementing process improvements within eDiscovery operations.
• Familiarity with GDPR and Data Subject Access Request (DSAR) processes.