Senior Early Childhood Office & Data Coordinator

Minnetonka Public Schools; Excelsior (MN); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

Minnetonka Public Schools seeks an Office Assistant to support the Minnetonka Preschool and ECFE programs. The role covers reception, scheduling, records management, billing, and enrollment processing to ensure smooth program operations.

You will handle data entry across multiple systems, assist with payroll support, and coordinate purchases and event logistics. Strong, organized communicators thrive in this environment.

Qualifications

• Minimum 3 years of clerical experience.
• Experience with billing and accounting.
• Strong proficiency in Microsoft Office and Google Workspace.
• Ability to type at least 50 wpm.
• Highly organized with excellent records management.
• Ability to work independently and in teams.
• Excellent communication and customer service skills.
• Commitment to confidentiality and data privacy.

Responsibilities

• Provide program and office coordination, including reception and scheduling.
• Manage billing, registrations, and payments; monitor enrollments.
• Ensure data accuracy across Skyward, ARUX, TS GOLD and privacy compliance.
• Process staff purchasing, PO coding, and liaison with business office.
• Maintain and update class rosters and enrollment records.
• Support staff payroll and attendance tracking.
• Assist with communications and scheduling shared instructional spaces.
• Support PTO/Advisory Council activities and special projects.

Skills

Clerical skills

Data entry

Microsoft Office

Google Workspace

Customer service

Communication

Tools

Databases

Registration systems

Skyward

Job description

Minnetonka Public Schools seeks an Office Assistant to support the Minnetonka Preschool and ECFE programs. The role covers reception, scheduling, records management, billing, and enrollment processing to ensure smooth program operations.

You will handle data entry across multiple systems, assist with payroll support, and coordinate purchases and event logistics. Strong, organized communicators thrive in this environment.