Senior EA - Hybrid, 5+ yrs supporting C-Suite

DTCC; Jersey City (NJ); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

Retirement plan

Paid time off

Job summary

DTCC in Jersey City, NJ is hiring an Executive Assistant to support the MD and team with strategic priorities and day-to-day operations. You will manage complex calendars, coordinate meetings and travel, prepare communications, and handle confidential information with high discretion.

Proficiency in Word, Excel, and PowerPoint is essential, as is the ability to collaborate across global teams and manage multiple projects concurrently in a fast-paced environment.

Qualifications

• Minimum of 5 years of work experience
• Bachelor's or Associate's degree preferred or relevant experience

Responsibilities

• Support Executive by managing day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.
• Develop and maintain working relationships with other departments.
• Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and contributing to developing overall event experience.
• Participate in special projects and other duties as assigned
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately

Skills

Executive support

Calendar management

MS Office

Communication

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Zoom/Video conferencing

SharePoint

Job description

DTCC in Jersey City, NJ is hiring an Executive Assistant to support the MD and team with strategic priorities and day-to-day operations. You will manage complex calendars, coordinate meetings and travel, prepare communications, and handle confidential information with high discretion.

Proficiency in Word, Excel, and PowerPoint is essential, as is the ability to collaborate across global teams and manage multiple projects concurrently in a fast-paced environment.