Senior Document Controls Specialist

techno electric & engineering co. ltd.; Newark (NJ); On-site; USD 62,000 - 96,000; Full time

Job summary

Techno Consult Engineering, PC is seeking an experienced Senior Document Controls Specialist to support a large-scale transportation and infrastructure program in Newark, NJ. The role requires meticulous document control across design and construction, involving multiple stakeholders, consultants, contractors, and public-sector partners.

The ideal candidate will be highly organized, process-driven, and proficient with document lifecycle management, revision control, and records management, using

Qualifications

• Bachelor’s degree or equivalent experience.
• 7+ years of document controls experience on infrastructure projects.
• Public-sector or transportation environments experience preferred.
• Strong understanding of document lifecycle management and revision control.

Responsibilities

• Lead document control activities for infrastructure projects across all design and construction phases.
• Maintain, organize, and track project documentation (drawings, specs, contracts, submittals, RFIs, correspondence).
• Manage document workflows, revision control, transmittals, and distribution.
• Coordinate with project managers, engineers, consultants, contractors, and client reps.
• Ensure proper archiving, indexing, and maintenance in electronic DMS.
• Monitor document status and deadlines; resolve discrepancies.

Skills

Organizational skills

Communication skills

Coordination skills

Deadline-driven

Education

Bachelor’s degree preferred

Tools

SharePoint

Procore

e-Builder

Aconex

ProjectWise

Document management platforms

Job description

WHAT YOU'LL DO

Techno is seeking an experienced Senior Document Controls Specialist to support a large-scale transportation and infrastructure program in Newark, NJ. This position will play a critical role in maintaining document control processes across complex capital improvement and construction activities involving multiple stakeholders, consultants, contractors, and public-sector partners. The ideal candidate is highly organized, process-driven, and experienced managing technical documentation within fast-paced infrastructure environments.

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

WHAT YOU'LL BRING

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 7+ years of document controls experience supporting large-scale infrastructure, transportation, construction, or engineering projects.
• Prior experience working within public-sector or transportation agency environments strongly preferred.
• Strong understanding of document lifecycle management, revision control, and records management best practices.
• Experience using document management platforms such as SharePoint, Procore, e-Builder, Aconex, ProjectWise, or similar systems.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Excellent organizational, communication, and coordination skills with strong attention to detail.
• Ability to manage multiple priorities and work effectively within deadline-driven project environments.
• Familiarity with construction documentation, technical drawings, contract documentation, and project controls processes preferred.

COMPENSATION

The anticipated compensation range for this position is $45-$70/hr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

• Competitive salary
• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• FSA/Transit benefits
• Bonus incentives
• Professional growth
• Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC ( Techno ) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.