Senior Document Controls Specialist

Techno; New York (NY); On-site; USD 61,992 - 96,432; Full time

Benefits offered by this job

401(k)-retirement savings plan with employer match

Health, dental, life and vision insurance

Flexible paid time off

Professional growth

Potential profit-sharing opportunities

Job summary

Techno is seeking a Senior Document Controls Specialist to oversee document control for large-scale infrastructure projects in New York City. The ideal candidate will manage documentation workflows and support compliance with project procedures.

Qualified applicants should have 7+ years of experience in document controls and a familiarity with tools like SharePoint and Procore. The position offers a competitive salary ranging from $45 to $70 per hour and various benefits including a 401(k) and health insurance.

Qualifications

• 7+ years of document controls experience in infrastructure projects.
• Prior experience in public-sector or transportation agency environments.
• Strong understanding of document control processes.

Responsibilities

• Lead document control activities for infrastructure projects.
• Maintain and track project documentation including contracts and reports.
• Manage workflows, revision control, and document distribution.

Skills

Document lifecycle management

Revision control

Records management best practices

Organizational skills

Communication skills

Coordination skills

Attention to detail

Ability to manage multiple priorities

Education

Bachelor’s degree or equivalent experience

Tools

SharePoint

Procore

e-Builder

Aconex

ProjectWise

Microsoft Office Suite

Job description

Techno is seeking an experienced Senior Document Controls Specialist to support a large-scale transportation and infrastructure program in the New York City area. This position will play a critical role in maintaining document control processes across complex capital improvement and construction activities involving multiple stakeholders, consultants, contractors, and public-sector partners. The ideal candidate is highly organized, process-driven, and experienced managing technical documentation within fast‑paced infrastructure environments.

WHAT YOU'LL DO

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

QUALIFICATIONS

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 7+ years of document controls experience supporting large‑scale infrastructure, transportation, construction, or engineering projects.
• Prior experience working within public‑sector or transportation agency environments strongly preferred.
• Strong understanding of document lifecycle management, revision control, and records management best practices.
• Experience using document management platforms such as SharePoint, Procore, e‑Builder, Aconex, ProjectWise, or similar systems.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Excellent organizational, communication, and coordination skills with strong attention to detail.
• Ability to manage multiple priorities and work effectively within deadline‑driven project environments.
• Familiarity with construction documentation, technical drawings, contract documentation, and project controls processes preferred.

We offer not only a competitive salary but also a robust benefits package including enrollment in our 401(k)-retirement savings plan, comprehensive dental, health, and vision insurance coverage, as well as life insurance. Furthermore, employees are eligible for paid time off and the opportunity to earn bonus incentives.

The expected salary range for this role in the New York City Metropolitan Area is $45 - $70 per hour. The total compensation, including salary and bonuses, is determined by various factors such as experience, skill level, location, and qualifications, which are evaluated during the interview process.

WHY CHOOSE US?

• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• Professional growth
• Potential profit‑sharing opportunities

Techno ensures that all applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.