Senior Document Controls Specialist

Techno Consult; New York (NY); On-site; USD 61,992 - 96,432; Full time

Benefits offered by this job

401(k) retirement savings plan

Comprehensive health insurance

Paid time off

Job summary

Techno Consult is seeking a Senior Document Controls Specialist in New York to lead document control activities for major infrastructure projects. The role requires at least 7 years of experience in document management within construction or transportation sectors. Responsibilities include organizing project documentation, managing workflows, and coordinating with various stakeholders.

The position offers a competitive salary range of $45 - $70 per hour along with comprehensive benefits such as health insurance, 401(k), and paid time off.

Qualifications

• 7+ years of experience in document controls for large-scale projects.
• Strong understanding of document lifecycle and revision control.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Lead document control activities for infrastructure projects.
• Organize and track project documentation.
• Coordinate with project stakeholders for document processing.

Skills

Document controls experience

Organizational skills

Communication skills

Attention to detail

Technical drawing familiarity

Education

Bachelor’s degree or equivalent experience

Tools

SharePoint

Procore

e-Builder

Microsoft Office Suite

Job description

Senior Document Controls Specialist

What You’ll Do

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 7+ years of document controls experience supporting large-scale infrastructure, transportation, construction, or engineering projects.
• Prior experience working within public-sector or transportation agency environments strongly preferred.
• Strong understanding of document lifecycle management, revision control, and records management best practices.
• Experience using document management platforms such as SharePoint, Procore, e-Builder, Aconex, ProjectWise, or similar systems.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Excellent organizational, communication, and coordination skills with strong attention to detail.
• Ability to manage multiple priorities and work effectively within deadline-driven project environments.
• Familiarity with construction documentation, technical drawings, contract documentation, and project controls processes preferred.

Benefits

We offer a competitive salary range of $45 - $70 per hour in the New York City Metropolitan Area, with total compensation including bonuses based on experience, skill level, location, and qualifications. Eligible benefits include enrollment in a 401(k) retirement savings plan, comprehensive dental, health, and vision insurance coverage, life insurance, paid time off, and bonus incentives.

Equal Employment Opportunity

Techno ensures that all applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.