Senior Document Controls Specialist

techno electric & engineering co. ltd.; New York (NY); On-site; USD 61,992 - 96,432; Full time

Benefits offered by this job

Competitive salary

401(k) with employer match

Health, dental, life, and vision insurance

Flexible paid time off

FSA/Transit benefits

Bonus incentives

Professional growth

Potential profit-sharing opportunities

Job summary

Techno electric & engineering co. ltd. is seeking an experienced Senior Document Controls Specialist to support infrastructure and transportation projects in New York City. You will lead document control activities, ensuring effective management and compliance across documentation workflows.

The ideal candidate will have over 7 years of experience in document controls and proficiency in relevant software tools. Competitive salary, comprehensive benefits, and opportunities for professional growth are offered.

Qualifications

• 7+ years of experience in document controls with large-scale projects.
• Strong understanding of revision control and records management.
• Experience in public-sector or transportation agency environments preferred.

Responsibilities

• Lead document control activities for infrastructure projects.
• Maintain and track project documentation and workflows.
• Coordinate with project teams to ensure timely processing.

Skills

Document controls experience

Document lifecycle management

Microsoft Office Suite

Excellent organizational skills

Communication skills

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Procore

e-Builder

Aconex

ProjectWise

Job description

About the Role

Techno is seeking an experienced Senior Document Controls Specialist to support a large-scale transportation and infrastructure program in the New York City area. This position will play a critical role in maintaining document control processes across complex capital improvement and construction activities involving multiple stakeholders, consultants, contractors, and public-sector partners. The ideal candidate is highly organized, process‑driven, and experienced managing technical documentation within fast‑paced infrastructure environments.

What You'll Do

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 7+ years of document controls experience supporting large‑scale infrastructure, transportation, construction, or engineering projects.
• Prior experience working within public‑sector or transportation agency environments strongly preferred.
• Strong understanding of document lifecycle management, revision control, and records management best practices.
• Experience using document management platforms such as SharePoint, Procore, e‑Builder, Aconex, ProjectWise, or similar systems.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Excellent organizational, communication, and coordination skills with strong attention to detail.
• Ability to manage multiple priorities and work effectively within deadline‑driven project environments.
• Familiarity with construction documentation, technical drawings, contract documentation, and project controls processes preferred.

Benefits

• Competitive salary
• 401(k) retirement savings plan with employer match
• Health, dental, life, and vision insurance
• Flexible paid time off
• FSA/Transit benefits
• Bonus incentives
• Professional growth
• Potential profit‑sharing opportunities

The expected salary range for this role in the New York City Metropolitan Area is $45 - $70 per hour. The total compensation, including salary and bonuses, is determined by various factors such as experience, skill level, location, and qualifications, which are evaluated during the interview process.

Techno ensures that all applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Techno Consult Engineering, PC is a proud Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.