Senior Document Controls Specialist

KEITH Engineering Design; Delray Beach (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage (

401K with employer match

Parental leave

PTO and holidays

Professional development support

Job summary

KEITH Engineering Design is seeking a Senior Document Controls Specialist for a major construction management project in Delray Beach, FL. You will oversee document control across engineering, construction, and contractual records, ensuring accurate maintenance, distribution and archiving throughout the project lifecycle.

You will collaborate with project managers, engineers, contractors, owners and stakeholders to maintain document integrity, support compliance and ensure timely information

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or related field preferred.
• Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects.
• Experience with large, complex construction management projects.
• Strong knowledge of document control principles, records management, and quality management systems.
• Experience with electronic document management systems (EDMS).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments with strict deadlines.
• Experience in a fast-paced project environment.

Responsibilities

• Manage all project documentation including drawings, specs, RFIs, submittals, contracts, meeting minutes, change orders and records.
• Administer and maintain the EDMS, ensuring proper indexing, version control and distribution.
• Establish and enforce document control procedures per standards and client requirements.
• Review documentation for accuracy, completeness and compliance with protocols.
• Coordinate document transmittals among owner, design team, contractors and stakeholders.
• Maintain revision status of drawings, technical documents and records.
• Track workflows for timely review, approval and distribution.
• Prepare document logs, registers and reporting metrics for management.

Skills

Document control

Attention to detail

Project coordination

Microsoft Office

Communication skills

Education

Associate's degree

Bachelor's degree

Tools

EDMS

Job description

Position Overview

KEITH is seeking an experienced Senior Document Controls Specialist to support a major construction management project in Delray Beach, Florida. This position is responsible for overseeing the project's document control processes, ensuring all engineering, construction, contractual, and project documentation is accurately maintained, distributed, and archived throughout the project lifecycle.

The ideal candidate is highly organized, detail-oriented, and experienced working on large capital construction projects. This individual will collaborate closely with project managers, engineers, contractors, owners, and other project stakeholders to maintain document integrity, support project compliance, and ensure timely information flow across the project team.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
• Administer and maintain the project's electronic document management system (EDMS), ensuring documents are properly indexed, version‑controlled, and distributed.
• Establish and enforce document control procedures in accordance with project standards and client requirements.
• Review incoming and outgoing documentation for accuracy, completeness, and compliance with established document control protocols.
• Coordinate document transmittals between the owner, design team, contractors, subcontractors, and other project stakeholders.
• Maintain current revision status of engineering drawings, technical documents, and construction records.
• Track document workflows to ensure timely review, approval, and distribution.
• Prepare and maintain document logs, registers, and reporting metrics to support project management and client reporting.
• Assist project leadership with audits, quality assurance reviews, and regulatory compliance activities.
• Coordinate project closeout documentation, including turnover packages, as‑built drawings, operations and maintenance manuals, warranties, and final records.
• Identify opportunities to improve document control processes and implement best practices to increase efficiency and accuracy.
• Mentor and provide guidance to junior document control staff as needed.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
• Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects.
• Experience supporting large, complex construction management projects.
• Strong knowledge of document control principles, records management, and quality management systems.
• Experience with electronic document management systems.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments while meeting strict deadlines.
• Experience working in a collaborative, fast‑paced project environment.

Benefits

• Collaborative and growth‑focused work environment.
• Opportunity to work on diverse and impactful projects.
• Competitive salary and comprehensive benefits package.
• Professional development and continuing education support.
• 100% PAID medical, dental, and vision coverage.
• Employer matched 401(K) – 100% vested on Day 1 of contribution.
• Paid parental leave and life insurance.
• PTO, holidays, and additional leave.