Document Control Specialist

Stanleygroup; Denver (CO); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Health insurance (medical, dental, vis

Life insurance

Disability insurance

401(k) match

Profit-sharing

Tuition assistance

Stock ownership

Professional development leave

Wellness resources

Job summary

Stanley Consultants is seeking a Document Control Specialist in the Denver area for a hybrid role. You will develop guidance and training on document control, manage repositories and ensure documents meet business, legal and regulatory requirements.

The role requires a BS in Information Management or equivalent experience, with at least five years of electronic document management experience for engineering/construction projects. PMP recommended.

Qualifications

• Bachelor of Science in Information Management or equivalent work experience.
• Minimum five years of experience managing electronic document management systems for engineering and construction documents.
• Experience with Windows, Excel, Word, Adobe Pro, Bentley ProjectWise, Aconex and/or Bluebeam Revu is a plus.

Responsibilities

• Develop and implement guidance and training on document control processes to project teams.
• Manage document repositories to ensure proper filing per requirements.
• Audit document control processes to ensure control and availability of documents for PMs.
• Oversee quality reviews to ensure filing according to conventions and data structures.

Skills

Analytical skills

Attention to detail

Education

BS in Information Management

Tools

ProjectWise

Aconex

Bluebeam Revu

Windows

Excel

Word

Adobe Pro

Job description

Document Control Specialist

Location: Denver, CO (Centennial)

Job Type: Hybrid

Responsibilities

• Develop and implement guidance and training on document control processes to Project Management team members.
• Manage document repositories including Project Wise, Client PMIS systems, and hardcopy files to ensure documents are filed correctly and in accordance with business, legal and regulatory requirements.
• Manage and audit document control processes and systems to ensure control and availability of documentation for appropriate Project Managers.
• Manage the quality reviews process to ensure that documents are filed according to established document control conventions, processes and data structure requirements.
• Manage project staff with project closeout documentation.
• Manage final and published documents as project records, ensuring they comply with business, legal and regulatory requirements.
• Manage workflow processes and document storage.
• Maintain the Project Document Control Plan and provide guidance and training on document control processes to project team members.
• Provide support for end users on document filing in electronic systems, addressing any questions and concerns they may have.
• Manage and control various document processes and logs for the project(s), ensuring they are accurate and up to date.

Education and Experience

• Bachelor of Science degree in Information Management from an accredited college or university or equivalent work experience required.
• Minimum five years of experience managing and maintaining electronic document management systems for engineering and construction documents.
• Experience with Windows, Excel, Word, Adobe Pro, Bentley ProjectWise, Aconex and/or Bluebeam Revu is a plus. Industry experience is a plus.

Skills

• Strong analytical and problem‑solving skills.
• High attention to detail with a strong commitment to consistency and persistence in maintaining quality control standards and conventions.

Certification

• Project Management Professional (PMP) recommended.

Benefits

• Member‑owned company structure.
• Paid time off, parental leave, and professional development leave.
• Comprehensive health insurance including medical, dental, vision, FSA, HSA, wellness reimbursement and mental health resources.
• Life insurance, short‑ and long‑term disability insurance, and identity theft protection.
• Tuition assistance, professional society membership, and other professional growth opportunities.
• Company stock ownership, 401(k) match, incentive compensation, and profit‑sharing contributions.

Equal Opportunity Employer

Stanley Consultants is an equal opportunity employer. We do not discriminate based on any protected characteristic. Our workplace is inclusive and supports veterans and individuals with disabilities.