Senior Docket Specialist

Hinshaw & Culbertson LLP; Coral Gables (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a Senior Docket Specialist to support the litigation and bankruptcy practice groups. The role requires handling deadlines, complex docketing tasks, and providing guidance to attorneys and staff.

Strong organizational skills and the ability to work under pressure are essential. Ideal candidates have 5+ years of docketing experience, familiarity with CompuLaw/CourtAlert/eDockets, and a proven track record of accuracy.

Qualifications

• Strong attention to detail and ability to prioritize high-volume tasks.
• Excellent organizational and interpersonal skills with a team mindset.
• Experience mentoring or training junior docket staff is a plus.
• Ability to interpret and apply federal, state, appellate, and bankruptcy rules.

Responsibilities

• Calendar deadlines into the Firm’s docketing system and use rules-based technology where appropriate.
• Serve as subject matter expert on federal, state, appellate, and bankruptcy court rules.
• Identify calendaring risks and recommend corrective action.
• Research and resolve complex docketing questions and provide guidance to attorneys and staff.
• Lead special projects and generate reports from the docket system.

Skills

Attention to detail

Organization

Communication

Mentoring

Education

High School Diploma or equivalent

Tools

CompuLaw

CourtAlert

eDockets

Job description

Senior Docket Specialist

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary

The Senior Docket Specialist is responsible for supporting the litigation and bankruptcy practice groups within the Firm. The candidate must be able to work well under pressure and possess strong organizational and interpersonal skills. The candidate must also have the ability to respond to changing demands, be self-motivated, and work both independently as well as part of a team.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Responsibilities

• Calendar deadlines into the Firm’s electronic docketing system and apply rules-based trigger technology where appropriate.
• Serve as subject matter expert on federal, state, appellate, and bankruptcy court rules and procedural requirements.
• Identify potential calendaring risks and proactively recommend corrective action.
• Use internal and external resources to ascertain correct case information.
• Research and resolve complex docketing questions and provide guidance to attorneys, legal support staff, and other docketing specialists.
• Maintain a full understanding of bankruptcy, litigation, and appellate processes and rules.
• Conduct research as needed.
• Assist in training new docket staff on department policies, procedures, and software systems.
• Lead special projects as needed.
• Generate reports and provide case information from the courts or the firm’s electronic docket system to Case Teams.
• Provide court processes and procedural information to attorneys and legal support.
• Serve as a trusted resource to attorneys and legal staff regarding complex procedural issues and calendaring requirements.
• Assist with other docket-related projects/assignments to facilitate cross-office support.
• Recommend improvements to departmental procedures and workflows to increase efficiency and reduce risk.

Qualifications

• A minimum of 5 years of prior docketing experience with a rules-based calendaring system (CompuLaw, CourtAlert, eDockets).
• Advanced working knowledge of federal, state, appellate, and bankruptcy rules, with the ability to review and interpret said rules.
• Experience with electronic filings in both Illinois state court and federal courts (Chicago Office only).
• Advanced working knowledge of federal and state court processes and procedures.
• Demonstrated expertise interpreting complex federal, state, appellate, and bankruptcy procedural rules.
• Proven ability to independently resolve complex calendaring and procedural issues.
• Experience mentoring or training team members.
• Experience participating in process improvement initiatives.
• Demonstrated ability to prioritize high-volume, high-risk matters while maintaining exceptional accuracy.
• High School Diploma or equivalent.

This job description is intended to describe the general nature and level of the work being performed by employees in this position. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job .

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