Docket Specialist

Hinshaw & Culbertson LLP; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a Docket Specialist to manage day-to-day calendaring of case activity in the firm’s docket system and provide research on court procedures. You will advise attorneys and staff on rules and procedures and generate essential reports for Case Teams.

The role requires attention to detail, strong communication, and the ability to work under tight deadlines. This position supports firm operations and contributes to cross-office collaboration.

Qualifications

• High School Diploma or equivalent.
• Excellent analytical skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office.

Responsibilities

• Calendar deadlines in the Firm’s electronic docketing system.
• Generate reports and provide case information from the courts or the firm’s electronic docket system to Case Teams.
• Provide court processes and procedural information to attorneys and legal support.
• Perform court case research.
• Respond to all inquiries made by secretaries and attorneys relating to Docket.
• Assist with other docket-related projects/assignments to facilitate cross-office support.
• Perform responsibilities in compliance with Firm standards and Department procedures.
• Other related responsibilities as needed.

Skills

Analytical skills

Attention to detail

Interpersonal skills

Written communication

Verbal communication

Customer service

Microsoft Office

Deadline-driven

After-hours support

Education

High School Diploma

Tools

CompuLaw

CourtAlert

eDockets

Job description

Docket Specialist

Firm Overview

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary

The Docket Specialist is responsible for the timely, day-to-day calendaring of case activity into the Firm’s electronic docket system. Additionally, duties include court case file research and advising attorneys and legal staff on court rules and procedures.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Responsibilities

• Calendar deadlines in the Firm’s electronic docketing system and apply rules-based trigger technology where appropriate.
• Generate reports and provide case information from the courts or the firm’s electronic docket system to Case Teams.
• Provide court processes and procedural information to attorneys and legal support.
• Perform court case research.
• Respond to all inquiries made by secretaries and attorneys relating to Docket.
• Assist with other docket-related projects/assignments to facilitate cross-office support.
• Perform responsibilities in compliance with Firm standards and Department procedures.
• Other related responsibilities as needed.

Qualifications

• High School Diploma or equivalent.
• Excellent analytical skills with the ability to draw accurate conclusions from complex sets of information.
• Exceptional attention to detail.
• Strong interpersonal skills with the ability to interface with stakeholders at all levels.
• Strong written and verbal communication skills.
• Excellent professional work ethic, initiative, and customer service skills.
• Proficiency in Microsoft Office programs.
• Ability to work within tight deadlines and provide off hours (evenings, weekends, and holidays) support if needed.
• Preferred 2 years of litigation docketing experience using a rules-based docket system (CompuLaw, CourtAlert, eDockets).
• Preferred understanding of the litigation and appellate processes and court rules.
• Preferred working knowledge of federal and state court processes and procedures.

Hinshaw & Culbertson LLP is an Equal Opportunity Employer.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.