Senior Docketing & Calendaring Expert

Hinshaw & Culbertson LLP; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a Senior Docket Specialist to support its litigation and bankruptcy practices. The role requires handling complex calendaring, applying rules-based triggers, and serving as an expert on court rules.

The candidate should work well under pressure and collaborate with attorneys and staff. The position emphasizes accuracy, proactive risk management, and mentoring of junior staff, with opportunities to lead special projects and improve firm procedures.

Qualifications

• 5+ years of docketing experience with a rules-based calendaring system (CompuLaw, CourtAlert, eDockets).
• Advanced working knowledge of federal, state, appellate, and bankruptcy rules, with the ability to review and interpret said rules.
• Experience with electronic filings in both Illinois state court and federal courts (Chicago Office only).
• Advanced working knowledge of federal and state court processes and procedures.
• Demonstrated expertise interpreting complex federal, state, appellate, and bankruptcy procedural rules.
• Proven ability to independently resolve complex calendaring and procedural issues.
• Experience mentoring or training team members.
• Experience participating in process improvement initiatives.
• Demonstrated ability to prioritize high-volume, high-risk matters while maintaining exceptional accuracy.
• High School Diploma or equivalent.

Responsibilities

• Calendar deadlines into the Firm’s electronic docketing system and apply rules-based trigger technology where appropriate.
• Serve as subject matter expert on federal, state, appellate, and bankruptcy court rules and procedural requirements.
• Identify potential calendaring risks and proactively recommend corrective action.
• Use internal and external resources to ascertain correct case information.
• Research and resolve complex docketing questions and provide guidance to attorneys, legal support staff, and other docketing specialists.
• Maintain a full understanding of bankruptcy, litigation, and appellate processes and rules.
• Conduct research as needed.
• Assist in training new docket staff on department policies, procedures, and software systems.
• Lead special projects as needed.
• Generate reports and provide case information from the courts or the firm’s electronic docket system to Case Teams.
• Provide court processes and procedural information to attorneys and legal support.
• Serve as a trusted resource to attorneys and legal staff regarding complex procedural issues and calendaring requirements.
• Assist with other docket‑related projects/assignments to facilitate cross‑office support.
• Recommend improvements to departmental procedures and workflows to increase efficiency and reduce risk.

Skills

Docketing expertise

Rules interpretation

Research ability

Mentoring

Process improvement

Prioritization

Communication

Education

High School Diploma or equivalent

Tools

CompuLaw

CourtAlert

eDockets

Job description

Hinshaw & Culbertson LLP is seeking a Senior Docket Specialist to support its litigation and bankruptcy practices. The role requires handling complex calendaring, applying rules-based triggers, and serving as an expert on court rules.

The candidate should work well under pressure and collaborate with attorneys and staff. The position emphasizes accuracy, proactive risk management, and mentoring of junior staff, with opportunities to lead special projects and improve firm procedures.