Senior Director, Administrative Services & Facilities

Beacon Hill Staffing Group; New York (NY); On-site; USD 225,000 - 275,000; Full time

Benefits offered by this job

Performance bonus

Employer-paid medical

401(k) with company contribution

Generous PTO

Job summary

Beacon Hill Staffing Group is seeking an experienced Senior Director of Administrative Services to lead a nationwide administrative services function, spanning office management, facilities, operations, and enterprise programs. The role requires strategic leadership with hands-on execution and deep people management experience.

The position is onsite five days a week in NYC with one day per week in New Jersey and periodic travel to other U.S. offices.

Qualifications

• 10+ years of progressive administrative, office, facilities, or business management experience, including oversight of multiple geographic offices.
• Bachelor's degree or equivalent combination of education and professional experience.
• Deep people leadership experience, including coaching managers, performance management, employee relations, retention, and succession planning.
• Demonstrated experience managing departmental budgets, vendor relationships, contract negotiations, corporate travel programs, and administrative governance.
• Experience overseeing office relocations, renovations, expansions, facilities strategy, and other large-scale workplace projects.
• Strategic, collaborative leader with excellent executive communication, project management, problem-solving, and change-management skills.

Responsibilities

• Lead and develop a nationwide Administrative Services organization of approximately 50 professionals across office management, facilities, administrative support, and related functions.
• Establish the strategy, service standards, operating model, policies, and long-term roadmap for Administrative Services while partnering closely with senior leadership.
• Coach and develop managers, oversee performance and employee relations matters, and drive retention, succession planning, training, and career development across the function.
• Own administrative budgets, cost management, vendor strategy, contract negotiations, corporate travel, card programs, and other enterprise-wide administrative services.
• Provide strategic oversight of facilities and real estate initiatives, including office relocations, expansions, renovations, space planning, workplace safety, and business continuity.
• Drive continuous improvement through technology, AI, automation, and cross-office best practices while leading special projects, events, and company-wide operational initiatives.

Skills

Strategic leadership

People management

Executive communication

Budget management

Vendor management

Contract negotiations

Project management

Change management

Cross-functional collaboration

Education

Bachelor's degree

Job description

Beacon Hill Staffing Group is seeking an experienced Senior Director of Administrative Services to lead a nationwide administrative services function, spanning office management, facilities, operations, and enterprise programs. The role requires strategic leadership with hands-on execution and deep people management experience.

The position is onsite five days a week in NYC with one day per week in New Jersey and periodic travel to other U.S. offices.