Senior Deputy Program Manager - National Security Programs

MVM, Inc.; Arlington (VA); On-site; USD 150,000 - 170,000; Full time

Job summary

KACE seeks a Deputy Program Manager in Arlington, VA, to support planning, organizing, and managing contractor personnel delivering administrative, professional, and technical support services.

This role provides day-to-day coordination of project activities, client contact, and contract execution across locations. Top Secret clearance and Diversion Control experience are strongly preferred, with PMP desired.

Qualifications

• Bachelor’s degree required.
• Minimum four years of program management experience and a comprehensive understanding of applicable programs and the associated industry.
• Previous experience at Diversion Control.
• Demonstrated experience planning, organizing, and directing multiple tasks or projects, including work performed by personnel at multiple locations.
• Strong supervisory, leadership, operational, financial, and administrative management skills.
• Ability to develop and implement strategies, procedures, controls, and action plans to achieve contract objectives.
• Working knowledge of contract management, quality control, training, staffing, and workload management.
• Ability to communicate effectively, orally and in writing, with employees, client representatives, and all levels of management.
• Ability to analyze documents and operational information, maintain attention to detail, follow direction, and ensure tasks are completed in accordance with contract requirements.
• Ability to exercise sound judgment, maintain professionalism, and manage sensitive personnel and performance matters.
• Understanding of DEA Diversion Control Fee Account.
• Desired PMP Certification.

Responsibilities

• Assist with day-to-day administrative direction of contractor employees and coordinate staffing assignments, shifts, functions, tasks, and duties.
• Monitor employee workload by labor category and across assigned work locations to support contract compliance, balanced coverage, and timely execution of requirements.
• Coordinate project activities and serve as a client contact, including responding to administrative and technical requests and providing status information to the COR.
• Monitor contract tasks to ensure work is properly executed, identify potential operational issues, and recommend improvements or preventive actions to the Program Manager and COR.
• Help ensure personnel are qualified for their assigned labor categories and perform work efficiently, accurately, and within required timeframes.
• Support the Program Manager in handling employee relations and disciplinary matters and, when authorized, sign contract-related papers, documents, or reports on behalf of the Contractor.
• Oversee or coordinate document reviews, data analysis, online data entry support, recommendations for user-documentation revisions, and maintenance of required files and records.
• Assist with staff meetings addressing process or policy changes, production, work-product issues, file disposition, attendance, and procedural matters.
• Assist in developing and improving policies, procedures, controls, and action plans that strengthen operational effectiveness and ensure services meet contract requirements.
• Help implement training and quality control programs within the area of responsibility and monitor adherence to established requirements.
• Support recruiting, hiring, onboarding, and supervision of personnel and subordinate supervisors in coordination with the Program Manager and Government stakeholders, as applicable.
• Monitor time and attendance records to ensure they are accurate, complete, certified as required, and submitted in a timely manner for proper billing and payment.
• Assume delegated Program Manager responsibilities during periods of absences or as otherwise assigned.

Skills

Program management

Leadership

Contract management

DEA Diversion Control

PMP Certification

Education

Bachelor’s degree

Job description

KACE seeks a Deputy Program Manager in Arlington, VA, to support planning, organizing, and managing contractor personnel delivering administrative, professional, and technical support services.

This role provides day-to-day coordination of project activities, client contact, and contract execution across locations. Top Secret clearance and Diversion Control experience are strongly preferred, with PMP desired.