Senior Customer Experience Specialist - Benefits

Mosaic.tech; Washington (District of Columbia); On-site; USD 106,000 - 135,000; Full time

Job summary

HiBob is seeking a Senior Customer Experience Specialist – Benefits to join our global team. You will act as the benefits subject matter expert, support customer-facing teams, and drive high-quality outcomes across the Benefits offering.

You will coach colleagues, collaborate with CX, Implementation, Managed Services, Product, and Engineering to investigate issues, validate fixes, and improve the customer experience. Experience in HRIS/Payroll SaaS preferred.

Qualifications

• Strong experience supporting Benefits products, benefits administration, or customer operations within an HRIS, Payroll, or SaaS environment.
• Demonstrated expertise in Benefits processes, product functionality, and customer support best practices.
• Proven experience managing complex customer escalations and driving issues to resolution through cross-functional collaboration.
• Experience working closely with Engineering and Product teams to investigate defects, validate fixes, and improve the customer experience.
• Experience conducting quality assurance reviews and providing constructive coaching to improve team performance and service consistency.
• Experience onboarding, mentoring, and enabling colleagues through training, knowledge sharing, and continuous learning initiatives.
• Strong organizational and prioritization skills, with the ability to manage multiple complex cases simultaneously.
• Excellent problem-solving skills with a proactive, customer-focused, and solutions-oriented approach.
• Strong communication and stakeholder management skills, with the ability to work effectively across Customer Experience, Implementation, Managed Services, Product, and Engineering.
• Passion for coaching others, sharing expertise, and fostering a culture of operational excellence and continuous improvement.

Responsibilities

• Act as the primary subject matter expert for the Benefits product, associated processes, and customer support best practices.
• Own and coordinate the resolution of complex Benefits escalations originating from Customer Experience, Implementation, and Managed Services teams.
• Partner closely with CX Engineering, Product, and other cross-functional teams to investigate issues, identify root causes, and drive timely customer resolutions.
• Provide expert guidance and day-to-day coaching to Customer Experience Specialists, enabling them to confidently resolve complex Benefits enquiries.
• Conduct regular quality assurance reviews of customer interactions and case handling, providing actionable feedback to improve service quality and consistency.
• Support the onboarding and training of new team members by delivering product, process, and operational knowledge.
• Develop and maintain internal knowledge resources, documentation, and best practices to improve team capability and self-sufficiency.
• Participate in feature validation, user acceptance testing (UAT), and bug-hunting activities for new Benefits functionality, ensuring customer scenarios are thoroughly assessed prior to release.
• Work with Product and Engineering teams to reproduce customer issues, validate fixes, and provide customer-focused feedback to improve product quality.
• Identify recurring customer issues, operational trends, and product gaps, making recommendations for process improvements and product enhancements.
• Champion operational excellence by ensuring adherence to established support processes, quality standards, and service expectations.
• Support continuous improvement initiatives that enhance customer experience, operational efficiency, and first-contact resolution.
• Collaborate with Customer Experience, Implementation, Managed Services, Product, Engineering, and other internal stakeholders to deliver seamless customer outcomes.
• Act as a trusted escalation point for complex Benefits queries, balancing customer needs with operational priorities to achieve timely resolutions.
• Promote a collaborative, knowledge-sharing culture by mentoring colleagues and contributing to the continuous development of the wider Customer Experience organization.

Skills

Benefits experience

Escalation management

Cross-functional collaboration

Coaching

Problem solving

Stakeholder management

Quality assurance

Mentoring

Training

Operational excellence

Job description

About Us

HiBob helps modern, mid-size businesses transform the way they manage people, giving HR and managers all they need to connect, engage, develop, and retain top talent. Since 2015, we’ve achieved consecutive triple-digit year-over-year growth, all backed by our amazing team of Bobbers from across the globe, making us the choice HRIS of over 3500 midsize and multinational companies.

Our HR platform is intuitive, data-driven, and built for the way people work today: globally, remotely, and collaboratively. Fast-growing companies across the globe rely upon Bob to help them create the best work experiences for their people.

Come and be you with us

Being a Bobber is all about being you. We want you to bring all parts of yourself to work, giving you the freedom and confidence to be the best you and do your best work. If that’s bubbly, shy, precise, funny, bold, kind, honest, brilliant, or anything in between, we’re waiting with open arms. Come join us.

Senior Customer Experience Specialist – Benefits

The Senior Customer Experience Specialist – Benefits is responsible for providing expert operational and product support across the Benefits offering, acting as the subject matter expert for customer-facing teams and ensuring the consistent delivery of high-quality customer outcomes. As the Benefits subject matter expert, the Senior Specialist develops and maintains deep expertise in both benefits processes and product functionality. They enable and coach Customer Experience Specialists through knowledge sharing, guidance, and ongoing support, helping to improve confidence, consistency, and first-contact resolution across the team.

Requirements are often considered a measure of how equipped you are to do the job, but sometimes, they aren’t the only factor. If you don’t have nearly enough experience or not all the skills, we’d still like to hear from you. This could be the perfect fit for you and us.

• Strong experience supporting Benefits products, benefits administration, or customer operations within an HRIS, Payroll, or SaaS environment.
• Demonstrated expertise in Benefits processes, product functionality, and customer support best practices.
• Proven experience managing complex customer escalations and driving issues to resolution through cross-functional collaboration.
• Experience working closely with Engineering and Product teams to investigate defects, validate fixes, and improve the customer experience.
• Experience conducting quality assurance reviews and providing constructive coaching to improve team performance and service consistency.
• Experience onboarding, mentoring, and enabling colleagues through training, knowledge sharing, and continuous learning initiatives.
• Strong organizational and prioritization skills, with the ability to manage multiple complex cases simultaneously.
• Excellent problem-solving skills with a proactive, customer-focused, and solutions-oriented approach.
• Strong communication and stakeholder management skills, with the ability to work effectively across Customer Experience, Implementation, Managed Services, Product, and Engineering.
• Passion for coaching others, sharing expertise, and fostering a culture of operational excellence and continuous improvement.

• Act as the primary subject matter expert for the Benefits product, associated processes, and customer support best practices.
• Own and coordinate the resolution of complex Benefits escalations originating from Customer Experience, Implementation, and Managed Services teams.
• Partner closely with CX Engineering, Product, and other cross-functional teams to investigate issues, identify root causes, and drive timely customer resolutions.
• Provide expert guidance and day-to-day coaching to Customer Experience Specialists, enabling them to confidently resolve complex Benefits enquiries.
• Conduct regular quality assurance reviews of customer interactions and case handling, providing actionable feedback to improve service quality and consistency.
• Support the onboarding and training of new team members by delivering product, process, and operational knowledge.
• Develop and maintain internal knowledge resources, documentation, and best practices to improve team capability and self-sufficiency.
• Participate in feature validation, user acceptance testing (UAT), and bug-hunting activities for new Benefits functionality, ensuring customer scenarios are thoroughly assessed prior to release.
• Work with Product and Engineering teams to reproduce customer issues, validate fixes, and provide customer-focused feedback to improve product quality.
• Identify recurring customer issues, operational trends, and product gaps, making recommendations for process improvements and product enhancements.
• Champion operational excellence by ensuring adherence to established support processes, quality standards, and service expectations.
• Support continuous improvement initiatives that enhance customer experience, operational efficiency, and first-contact resolution.
• Collaborate with Customer Experience, Implementation, Managed Services, Product, Engineering, and other internal stakeholders to deliver seamless customer outcomes.
• Act as a trusted escalation point for complex Benefits queries, balancing customer needs with operational priorities to achieve timely resolutions.
• Promote a collaborative, knowledge-sharing culture by mentoring colleagues and contributing to the continuous development of the wider Customer Experience organization.

Base salaries for this role range from $106,250-135,250

As an HR company, HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race, gender and all other forms of diversity is pivotal to this mission.

When determining salary ranges for our roles, we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions, we take into account the candidate’s depth of experience, their qualifications relative to incumbent employees, and their location - among other factors.