Senior Course Scheduler, Texas McCombs

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

The University of Texas at Austin's McCombs School of Business seeks a Senior Course Scheduler to coordinate course offerings across three academic departments, working with faculty to maintain the official schedule and deadlines.

You will partner with department chairs, manage enrollment strategies, and provide written, presentation, and oral updates to stakeholders on timelines and policy changes.

Qualifications

• Bachelor’s degree and at least three years of administrative or programmatic experience.
• Excellent organizational skills.
• Proven ability to work in a complex structure supporting executive-level individuals.
• Ability to meet deadlines and be self-directive with limited supervision.
• Exceptional interpersonal skills and ability to work collaboratively in a team.
• Ability to learn new topics quickly, multi-task, and produce high-quality work under time constraints.
• Knowledge of Microsoft Excel, PowerPoint, and Word processing software.
• Flexibility and adaptability to changing timelines and priorities.

Responsibilities

• Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines.
• Monitor and/or develop enrollment strategy plans as needed.
• Receive and process course schedule updates.
• Communicate schedules and updates with faculty.
• Partner with Assistant Chair/Department Chair in planning course schedules for each semester and academic year.
• Familiarity with course inventory and curriculum management for various programs.
• Liaise with the Dean’s Office and the Registrar’s Office to align with University processes.
• Build productive relationships with internal stakeholders for course scheduling.
• Provide written, presentation, and oral updates to McCombs stakeholders and the Registrar’s Office on timelines.
• Facilitate departmental compliance with FaSET and related reporting requirements.
• Make room reservations for faculty and staff for events and academic purposes.
• Pull and analyze reports from course and data management systems; recommend solutions.
• Other related functions as assigned.

Skills

Organizational skills

Interpersonal skills

Excel

PowerPoint

Word

Team collaboration

Deadline-driven

Independent work

Education

Bachelor’s degree

Job description

## General NotesTexas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/## PurposeThe Senior Course Scheduler will work closely with McCombs School of Business academic departments to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems.## ResponsibilitiesCourse Scheduling* Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines.* Monitor and/or develop and initiate enrollment strategy plans as needed. Receive and process course schedule updates. Communicate schedules and updates with faculty.* Partner with Assistant Chair/Department Chair in planning course schedule for each semester and for each academic year. Be familiar with course inventory and curriculum management for various programs.* Liaise with the McCombs Dean’s Office and the Registrar’s office to manage McCombs' process in alignment with the University’s processes.* Build effective and collaborative relationships with internal stakeholders from academic departments and business affairs for course scheduling.* Provide written, presentation, and oral updates to McCombs stakeholders and the University Registrar’s Office, adhering to strict timelinesInstitutional Reporting* Facilitate departmental compliance with various reporting systems, including FaSET (Faculty and Staff Electronic Tracking system), syllabi/faculty CV uploads, course-instructor evaluation survey requests, grade reporting, and final exam reporting and scheduling.* Make room reservations for faculty and staff in General Purpose Classrooms or departmental classrooms when needed for events and academic purposes.* Pull and analyze relevant reports from course and data management systems, recommending solutions where applicable.Other related functions as assigned.## Required Qualifications* Bachelor’s degree and at least three years of experience performing administrative and/or programmatic functions* Excellent organizational skills* Proven ability to work in a complex structure supporting executive-level individuals* Ability to work well collaboratively or independently. Ability to meet deadlines and be self-directive with limited supervision.* Exceptional interpersonal skills and an ability to work collaboratively and effectively with others in a team environment* Able to come up to speed on new topics quickly, multi-task effectively, and produce high-quality work under time constraints* Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word processing software.* Demonstrated flexibility and adaptability related to changing timelines and circumstances to meet evolving priorities.*Relevant education and experience may be substituted as appropriate.*## Preferred Qualifications* Experience working in an academic department or unit at UT Austin or similar experience at another university. Knowledge of UT policies and procedures.* Experience with course scheduling and registrar functions within an educational setting.## Salary Range$50,000 - $55,000 + depending on qualifications## Working Conditions* Works in standard office conditions with a repetitive use of a keyboard at a workstation.* Some evening and weekend hours may be required during peak periods and special events.* Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.* This is an Austin, TX-based position## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.