Senior Course Scheduler, Texas McCombs

Phase2 Technology; Austin (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

The Senior Course Scheduler at UT Austin will partner with McCombs School of Business departments to schedule classes and related programming, updating schedules using automated systems and coordinating with faculty.

Responsibilities include enrollment strategy, collaborating with department leadership, and liaising with the Registrar’s Office to ensure adherence to university processes. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree and at least three years of administrative experience.
• Strong organizational skills.
• Ability to support executive‑level individuals.
• Ability to meet deadlines and work with limited supervision.
• Excellent interpersonal and teamwork skills.
• Ability to learn quickly and multitask.
• Proficient with Excel, PowerPoint, Word.
• Flexible with changing timelines.

Responsibilities

• Coordinate course offerings for three departments and update schedules per policy.
• Monitor enrollment strategy and communicate updates to faculty.
• Plan schedules with Assistant Chair/Department Chair and manage curriculum.
• Coordinate with Dean's Office and Registrar to align processes.
• Build relationships with internal stakeholders for scheduling.
• Provide written, visual, and oral updates to stakeholders within deadlines.
• Ensure compliance with reporting systems and perform related duties.

Skills

Organizational skills

Collaboration

Time management

MS Office

Excel

PowerPoint

Word

Multitasking

Communication

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Job Posting Title

Senior Course Scheduler, Texas McCombs

Hiring Department

Red McCombs School of Business

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands‑on experiences alongside the ground‑breaking research and thought leadership of a world‑class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human‑centered and future‑focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

Purpose

The Senior Course Scheduler will work closely with McCombs School of Business academic departments to schedule classes and/or course‑related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems.

Responsibilities

Course Scheduling

• Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines.
• Monitor and/or develop and initiate enrollment strategy plans as needed. Receive and process course schedule updates. Communicate schedules and updates with faculty.
• Partner with Assistant Chair/Department Chair in planning course schedule for each semester and for each academic year. Be familiar with course inventory and curriculum management for various programs.
• Liaise with the McCombs Dean's Office and the Registrar's office to manage McCombs' process in alignment with the University's processes.
• Build effective and collaborative relationships with internal stakeholders from academic departments and business affairs for course scheduling.
• Provide written, presentation, and oral updates to McCombs stakeholders and the University Registrar's Office, adhering to strict timelines

Institutional Reporting

• Facilitate departmental compliance with various reporting systems, including FaSET (Faculty and Staff Electronic Tracking system), syllabi/faculty CV uploads, course‑instructor evaluation survey requests, grade reporting, and final exam reporting and scheduling.
• Make room reservations for faculty and staff in General Purpose Classrooms or departmental classrooms when needed for events and academic purposes.
• Pull and analyze relevant reports from course and data management systems, recommending solutions where applicable.

Other related functions as assigned.

Required Qualifications

• Bachelor's degree and at least three years of experience performing administrative and/or programmatic functions
• Excellent organizational skills
• Proven ability to work in a complex structure supporting executive‑level individuals
• Ability to work well collaboratively or independently. Ability to meet deadlines and be self‑directive with limited supervision.
• Exceptional interpersonal skills and an ability to work collaboratively and effectively with others in a team environment
• Able to come up to speed on new topics quickly, multi‑task effectively, and produce high‑quality work under time constraints
• Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word processing software.
• Demonstrated flexibility and adaptability related to changing timelines and circumstances to meet evolving priorities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working in an academic department or unit at UT Austin or similar experience at another university. Knowledge of UT policies and procedures.
• Experience with course scheduling and registrar functions within an educational setting.

Salary Range

$50,000 - $55,000 + depending on qualifications

Working Conditions

• Works in standard office conditions with a repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX‑based position

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log‑in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) of a Campus Security Authority (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.