Corporate Legal Assistant

Beacon Hill Staffing Group; Wheaton (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision, and leave

Job summary

Beacon Hill Staffing Group seeks a Corporate Legal Assistant for a western suburb Chicago law firm in Wheaton, IL. This full-time, 100% onsite role supports attorneys across sophisticated corporate matters, including mergers and acquisitions, private equity, finance, private funds, and investment management.

The position offers hours of 8:30 AM–5:00 PM or 8:00 AM–4:30 PM, Monday through Friday, with a salary range of 55k–65k+ depending on experience.

Qualifications

• 5+ years in corporate or transactional legal assistance in a law firm or corporate legal department.
• Experience supporting corporate transactions (M&A, private equity, finance, funds, or investment management) preferred.
• Bachelor's degree and/or paralegal certificate preferred.
• Knowledge of Westlaw and Lexis; familiarity with SEC filings a plus.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare and file formation and dissolution documents with state authorities.
• Obtain certificates of good standing and certified copies from appropriate agencies.
• Prepare and submit applications for EINs.
• Assist with transactional closings, including signature pages and filings.
• Compile and maintain corporate records and minute books.
• Prepare stock certificates and governance documents.
• Coordinate pre- and post-closing document assembly.
• Communicate with clients and vendors to support transactions.

Skills

Corporate/Transactional support

Attention to detail

Strong communication

Client service

Confidentiality

Education

Bachelor's degree or paralegal certificate

Tools

Westlaw

Lexis

SEC filings knowledge

Job description

An established western suburban Chicago law firm is seeking a Corporate Legal Assistant to join their Corporate Practice Group. This is a full-time position supporting attorneys across a variety of sophisticated corporate and transactional matters, including mergers and acquisitions, private equity, finance, private funds, and investment management.

The hours for this position are either 8:30 AM-5:00 PM or 8:00 AM-4:30 PM, Monday through Friday. This position is 100% onsite in Wheaton, IL. The salary range for this position is 55k-65k+, depending on experience.

The ideal candidate has 5+ years of corporate or transactional legal assistant experience in a law firm or corporate legal department and is comfortable supporting attorneys throughout all stages of corporate transactions. Experience with entity formation, corporate governance, UCC filings, and transactional closings is preferred.

Skills required and Job Duties include the following:

Job Duties:

• Prepare and file formation and dissolution documents with the Illinois Secretary of State and other jurisdictions
• Obtain certificates of good standing and certified copies from appropriate agencies
• Prepare and submit applications for federal employer identification numbers (EINs)
• Assist with all aspects of transactional closings, including signature pages, closing certificates, and local, state, and federal filings
• Compile and maintain corporate records and minute books
• Prepare and file qualification and withdrawal applications
• Prepare stock certificates, resolutions, and other corporate governance documents
• Prepare and submit statutory filings and UCC statements, amendments, and terminations
• Coordinate pre-closing, signature page distribution, and post-closing document assembly
• Prepare closing checklists and coordinate the execution of documents
• Communicate with clients and vendors as needed to support transactions

Qualifications:

• 5+ years of corporate or transactional legal assistant experience in a law firm or corporate legal department
• Experience supporting corporate transactions, including mergers and acquisitions, private equity, finance, private funds, or investment management matters preferred
• Bachelor's degree and/or paralegal certificate preferred
• Knowledge of Westlaw and Lexis, with familiarity with SEC filings a plus
• Strong organizational skills and attention to detail
• Ability to prioritize multiple assignments and work independently with minimal supervision
• Strong written and verbal communication skills
• Professional demeanor with the ability to maintain strict confidentiality
• Strong commitment to client service and delivering consistent, high-quality work

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.