Senior Coordinator, Project Admin

Scorpion Therapeutics; South San Francisco (CA); On-site; USD 62,000 - 81,000; Full time

Benefits offered by this job

401k

Healthcare coverage

ESPP

Other benefits

Job summary

Scorpion Therapeutics seeks an experienced Senior Project Admin Coordinator to support senior leadership. The role handles calendars, meeting planning, travel logistics, and materials preparation in a fast-paced biotech setting.

You will coordinate internal and external meetings, draft presentations, and manage multiple projects with tight deadlines while upholding confidentiality and high professional standards.

Qualifications

• High school diploma or equivalent and 4+ years of administrative support experience.
• Proven track record supporting senior-level leadership.
• Ability to handle sensitive issues and maintain confidentiality.

Responsibilities

• Confidentially coordinate activities for Senior Leadership, including calendars and meetings.
• Coordinate travel arrangements and logistics; prepare agendas and materials.
• Serve as primary contact for meetings/events and represent leadership externally.
• Prepare leaders for meetings with research and materials.
• Anticipate business needs and propose solutions to meet deadlines.
• Coordinate Talent Acquisition hiring activities and candidate requests.
• Draft correspondence and edit presentations and documents.
• Manage multiple projects and track deadlines.

Skills

Administrative support

Calendar management

Communication skills

Confidentiality

Multitasking

G-Suite

Planning & organization

Education

High school diploma or equivalent

Bachelor’s degree

Tools

G-Suite

Office software

Job description

Senior Project Admin Coordinator

Key Accountabilities / Core Job Responsibilities

• Confidentially coordinate activities for assigned members of Senior Leadership, including managing complex calendars and organizing BOD, advisory, and investor meetings (when required).
• Coordinate travel arrangements and related logistics; plan and organize meetings; prepare agendas; provide research/background; create presentations; coordinate meeting logistics.
• Serve as primary point of contact for meetings/events/projects and represent Senior Leadership to external constituencies; assess requests/questions and make autonomous, accurate judgments.
• Prepare Senior Leadership for internal/external meetings by researching organizations/individuals, gathering resources, and compiling relevant materials.
• Anticipate business needs and proactively formulate/evaluate solutions and recommendations to meet deadlines and goals.
• Partner and coordinate Talent Acquisition hiring activities, including maintaining a master calendar, coordinating travel/logistics, and serving as central contact for candidate requests/questions.
• Compose correspondence; develop/review/edit presentations and documentation; independently research/analyze issues and compile materials for decisions.
• Manage multiple projects simultaneously; track dates/events/action items and follow up to ensure deadlines.
• Support event planning and execution.
• Maintain accurate timekeeping by clocking in/out in designated systems per policy.

Qualifications / Skills (Required)

• High school diploma or equivalent and 4+ years of administrative support experience.
• Proven track record supporting senior-level leadership.
• Ability to handle sensitive issues and maintain confidentiality.
• High professionalism, flexibility, discretion, judgment, diplomacy, and tact.
• Strong interpersonal/customer service skills.
• Multitasking; adapt to changing priorities and deadlines.
• Advanced computer skills; office software and G-Suite.
• Excellent verbal/written communication, including editing/proofreading.
• Growth mindset; ability to adapt in a rapidly scaling organization.
• Excellent planning/organizational skills; initiative and ownership.

Preferred Qualifications

• Bachelor’s degree.
• Biotech industry experience (science-focused environment).
• Experience supporting Finance, Investor Relations, or Corporate Development.
• Experience working for a global organization.

Benefits / Compensation

• Hourly range: $45.19-$58.65.
• Total rewards include 401k, healthcare coverage, ESPP, and other benefits.