Senior Coordinator, Project Admin

Denali Therapeutics Inc; South San Francisco (CA); On-site; USD 62,253 - 80,796; Full time

Benefits offered by this job

401k

Healthcare coverage

Employee Stock Purchase Plan (ESPP)

Job summary

Denali Therapeutics Inc in South San Francisco seeks a Senior Project Admin Coordinator to oversee administrative activities for senior leadership. This role involves managing complex calendars, organizing meetings, and coordinating travel logistics.

The ideal candidate will have at least 4 years of administrative support experience, possess excellent interpersonal skills, and be comfortable handling sensitive issues while maintaining confidentiality. A competitive total rewards package is offered, including healthcare coverage and a 401k.

Qualifications

• 4+ years of administrative support experience required.
• Track record of supporting senior-level leadership.
• Ability to handle sensitive issues and maintain confidentiality.
• Demonstrates professionalism and discretion.

Responsibilities

• Oversees activities for senior leadership.
• Coordinates travel arrangements and logistics.
• Organizes meetings and develops presentations.
• Manages multiple projects simultaneously.

Skills

Administrative support

Interpersonal skills

Organizational skills

Confidentiality

Communication skills

Flexibility

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Office software

G‑Suite

Job description

Responsibilities

The Senior Project Admin Coordinator oversees activities for senior leadership, including managing complex calendars, organizing meetings, and arranging travel logistics.

They serve as a primary point of contact for various meetings, events, presentations, and projects.

Key Accountabilities/Core Job Responsibilities:

Confidentially coordinate activities for assigned members of Denali Senior Leadership. This includes management of a complex calendar(s) and organizing Board of Directors, advisory, and investor meetings when required.

Coordinate travel arrangements and associated logistics with shifting priorities and deadlines.

Plan and organize meetings, prepare agendas, provide research and background information, create presentations, and coordinate all logistics.

Represent Senior Leadership to external constituencies by serving as the primary point of contact and assessing requests and questions.

Make autonomous, accurate, and swift judgments, including forwarding questions and requests to other senior staff.

Prepare Senior Leadership for internal/external meetings by researching organizations and individuals, bringing together resources to aid in preparation, and compiling relevant materials.

Anticipate the business needs for Denali Senior Leadership and senior team by proactively formulating and evaluating solutions and/or recommendations to facilitate meeting deadlines and achieving goals.

Partner and coordinate hiring activities for the Talent Acquisition team, including:

• Maintaining a master calendar including, but not limited to, candidates, hiring managers, and Talent Acquisition staff.
• Coordinating travel arrangements and associated logistics, while navigating shifting priorities.
• Serving as a central point of contact for assessing requests and questions from candidates interviewing for role in various Denali business areas, and channeling requests to other team members as appropriate.

Compose correspondence.

Develop, review, and edit presentations and documentation.

Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.

Manage multiple projects simultaneously.

Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.

Support event planning and execution.

Maintain accurate and timely recording of work time by clocking in and out using designated timekeeping systems.

Adherence to company timekeeping policies, including rules regarding overtime, meal breaks, and reporting procedures for any discrepancies.

Qualifications

High school diploma or equivalent and 4+ years of administrative support experience required.

Proven track record of supporting senior-level leadership.

Demonstrated ability to handle sensitive issues and maintain the utmost confidentiality.

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.

Exemplary internal and external interpersonal and customer service skills.

Ability to multitask, adapt to changing priorities and deadlines.

Advanced computer skills and demonstrated experience with office software and G‑Suite.

Excellent verbal and written communication skills, including editing and proofreading.

Growth mindset with interest and curiosity to learn new things.

Ability to adapt to changes in a rapidly scaling organization.

Excellent planning and organizational skills.

Ability to take initiative and ownership of projects.

Preferred Qualifications

Bachelor’s degree.

Biotech industry experience, preferably in a science-focused environment.

Experience supporting Finance, Investor Relations, or Corporate Development teams.

Previous experience working for a global organization.

Compensation

Hourly Range: $45.19 to $58.65. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience.

Benefits

Denali offers a competitive total rewards package, which includes a 401k, healthcare coverage, ESPP and a broad range of other benefits.

Equal Opportunity Employer

Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.