BCM Temporary - Administrative Support - Pediatrics

Baylor College of Medicine; Houston (TX); On-site; USD 77,366,000 - 94,558,000; Full time

Job summary

Baylor College of Medicine in Houston, TX, seeks a temporary Administrative Support professional for Pediatrics to help maintain operations during a departmental relocation. The position is onsite at the Texas Medical Center, runs Monday–Friday, 8 a.m.–5 p.m., and lasts up to 3 months with no benefits.

Responsibilities include executive assistance to the Pediatrics Administration Chair, calendar and meeting coordination, relocation activities, and general office duties.

Qualifications

• High school diploma or GED.
• Three years of relevant experience.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and Teams.

Responsibilities

• Administrative Support: provide coverage for Pediatrics Administration Chair and leadership; calendar management, meeting coordination, and general office support; respond to inquiries and route requests.
• Office Relocation Support: coordinate department relocation; organize, box, inventory and label files; ensure files and supplies are tracked and prepared for transport; assist with workspace setup during move; identify and dispose of outdated materials.
• General Office Duties: maintain organized work areas and filing systems; assist with document prep, copying, scanning, and data entry; support special projects and other duties as assigned.

Education

Associate's degree or Bachelor's degree in business-related field

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

Job Title: BCM Temporary - Administrative Support - Pediatrics

Division: Pediatrics

Work Arrangement: Location: Houston, TX

Salary Range: $27 - $33 per hour

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

Pediatrics is seeking temporary administrative support to maintain operational efficiency and ensure continuity of administrative services during an upcoming departmental relocation.

The temporary position will last for a maximum of 3 months, and is not eligible for benefits.

The work arrangement is onsite in the Texas Medical Center with a standard schedule of Monday - Friday, 8:00am - 5:00pm.

Job Duties

• Administrative Support
  • Provides administrative coverage for the Pediatrics Administration Chair and leadership team.
  • Assists with calendar management, meeting coordination, and general office support.
  • Responds to inquiries and directs requests to appropriate department personnel.
• Office Relocation Support
  • Assists with coordinating and executing department relocation activities.
  • Organizes, sorts, boxes, inventories, and labels files, records, and office materials.
  • Ensures files and supplies are accurately tracked and prepared for transport.
  • Supports the setup and organization of workspaces before, during, and after the move.
  • Assists with identifying, purging, and disposing of outdated, duplicate, or unnecessary materials in accordance with department policies.
• General Office Duties
  • Maintains organized work areas and filing systems.
  • Assists with document preparation, copying, scanning, and data entry.
  • Supports special projects and department initiatives as assigned.
  • Perform other job-related duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Three years of relevant experience.

Preferred Qualifications and Skills

• Previous administrative or office support experience.
• Associate's degree or bachelor's degree in a business-related field may substitute for some experience.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Physical Requirements

• Ability to lift and move boxes and office materials up to 25 pounds as needed.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26122

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.