Senior Coordinator, Business Operations - Psychology

Baylor College of Medicine; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Baylor College of Medicine in Houston, TX, seeks a Senior Coordinator, Business Operations to support Senior/Leadership BCM Faculty in the Department of Pediatrics, Division of Psychology. The role collaborates with BCM and TCH stakeholders to aid clinical and administrative operations, supporting teaching, research and clinical missions.

The position is onsite at the Texas Medical Center. Typical duties include calendar management, travel coordination, credentialing onboarding, and coordinating

Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Responsibilities

• Provides support to the division administrator and may assist with position management, personnel transactions.
• Acts as a backup for division administrator as it relates to approvals and financial transactions.
• Acts as a senior staff member that junior staff members should be able to come to for support.
• Manages trip requests and expense reports related to travel that Division faculty take.
• Works with faculty and other personnel on correspondence and presentations related to their academic, clinical and research productivity.
• Manages individual faculty calendars on a day to day basis, arranging in person and virtual meetings and calls related to academic, clinical and research productivity.
• Assists or acts as a delegate for faculty timekeeping in Success Factors.
• Assists with other activities related to faculty administrative support as needed.
• Works with division administrator and clinic chief to oversee clinical space needs of daily operations, managing space in the Texas Children's space management application.
• Assists division administrator with on-boarding activities including credentialing paperwork, access requests, and orientation schedules.
• Provides single point contact for TCH and BCM Information Services teams to shepherd service tickets to completion, including participating in system testing if necessary.

Skills

Administrative support

Calendar management

Travel & expense management

Healthcare setting experience (pref)

Education

High School diploma or GED

Job description

Summary

The Senior Coordinator, Business Operations primarily provides administrative support to Senior/Leadership BCM Faculty in the Department of Pediatrics, Division of Psychology. In addition, this role works collaboratively with both BCM and TCH stakeholders to assist with operations in the clinical and administrative space. This role supports mainly the college's teaching, research and clinical missions in an administrative capacity.

The Senior Coordinator, Business Operations primarily provides administrative support to Senior/Leadership BCM Faculty in the Department of Pediatrics, Division of Psychology. In addition, this role works collaboratively with both BCM and TCH stakeholders to assist with operations in the clinical and administrative space. This role supports mainly the college's teaching, research and clinical missions in an administrative capacity.

This position is located onsite in the Texas Medical Center at Texas Children's Hospital.

Job Duties

• Provides support to the division administrator and may assist with position management, personnel transactions.


• Acts as a backup for division administrator as it relates to approvals and financial transactions.


• Acts as a senior staff member that junior staff members should be able to come to for support. -


• Manages trip requests and expense reports related to travel that Division faculty take. This travel positively affects academic and research productivity for the Division and the college.


• Works with faculty and other personnel on correspondence and presentations related to their academic, clinical and research productivity.


• Manages individual faculty calendars on a day to day basis, arranging in person and virtual meetings and calls related to academic, clinical and research productivity.


• Assists or acts as a delegate for faculty timekeeping in Success Factors.


• Assists with other activities related to faculty administrative support as needed.


• Works with division administrator and clinic chief to oversee clinical space needs of daily operations, managing space in the Texas Children's space management application.


• Assists division administrator with on-boarding activities including credentialing paperwork, access requests, and orientation schedules.


• Provides single point contact for TCH and BCM Information Services teams to shepherd service tickets to completion, including participating in system testing if necessary.


• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.


• Four years of relevant experience.

Preferred Qualifications

• Administrative support experience in a healthcare setting is preferred.

Work Authorization Requirement

This position is not eligible for visa sponsorship.

Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.