Coordinator, Business Operations - Pediatrics Nutrition

Baylor College of Medicine; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Baylor College of Medicine seeks a Coordinator, Business Operations for the Pediatrics Nutrition program in Houston. The role provides high-level administrative support, manages a complex calendar, coordinates meetings, and serves as a primary contact for internal and external communications.

The ideal candidate will be highly organized, proactive, and able to handle multiple priorities with professionalism while maintaining excellent communication skills.

Qualifications

• Must have a High School diploma or GED.
• Two years of relevant experience is required.
• Bachelor's Degree preferred and experience managing intense schedules is desirable.

Responsibilities

• Greet and escort guests to meet with the Center Director.
• Provide telephone coverage and relay messages to the Director.
• Schedule internal and external meetings for the Center Director.

Skills

Calendar management

Communication

Administrative support

Education

High School diploma or GED

Bachelor's Degree

Tools

Concur

Jaggaer

Job description

Coordinator, Business Operations - Pediatrics Nutrition

• Division: Pediatrics
• Work Arrangement: Onsite only
• Location: Houston, TX
• Salary Range: $41,798 - $55,731
• FLSA Status: Nonexempt
• Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

We are seeking a Coordinator, Business Operations to provide high-level administrative and operational support to the CNRC Center Director. This role partners closely with the Director to manage a complex and dynamic schedule, coordinate multiple calendars, organize and facilitate Microsoft Teams meetings, and serve as a key point of contact for internal and external communications.

Key responsibilities include managing responses and correspondence related to the Obesity and Energetics Offerings Newsletter, coordinating and facilitating group meetings on behalf of the Director, preparing meeting materials, and ensuring efficient follow-up on action items. The ideal candidate is highly organized, detail-oriented, proactive, and capable of effectively managing multiple priorities in a fast-paced environment while maintaining professionalism and excellent communication skills.

Job Duties

• Greets and escorsts guests coming to the CNRC to meet with the Center Director.
• Provides Telephone coverage for the Center Director's telephone lines. Emailing telephone messages to the Center Director.
• Serves as primary calendar scheduler for the Center Director for internal and external meetings.
• Maintains the CNRC multiple conference room schedules. Point of contact for scheduling all CNRC meeting rooms.
• Newsletter support for Obesity and Energetics Offerings. Replying to emails sent to the site.
• TEAMS meetings scheduler for the Center Director. Facilitate external to BCM requested Zoom meetings on calendar.
• Enters all Center Director travel on calendar. Process travel in Concur for reimbursements.
• Assists with other Center Director clerical and data requests as needed.
• Orders supplies and catering for the Center Director's meetings and admin group in Jaggaer.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.
• Experience managing intense schedules.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26179

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.