Project Manager, Executive Office

Council on Foundations; United States; Remote; USD 62,000 - 69,000; Full time

Job summary

The Council on Foundations Inc. is hiring a Project Manager for a primarily remote, 9-month temporary assignment. The role supports the Executive Office and collaborates directly with the President & CEO to manage executive communications and board engagement.

Responsibilities include coordinating across teams, supporting the Executive Advisor program, and contributing to cross-functional projects, with travel up to 10% as needed.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of project management experience, ideally in nonprofit work.
• Strong written and verbal communication skills for executive support.
• Experience working with CEOs or C-Suite is a plus.

Responsibilities

• Executive Support: draft talking points/emails, coordinate with the President & CEO, support board contacts.
• Staff the Executive Advisor program and assist with stakeholder engagement and logistics.
• Support during staff transitions and ensure priorities are reflected across the team.
• Project Management: handle various projects assisting the President/CEO and cross-functional teams.

Skills

Bachelor’s degree

Experience + education mix

Project management

Nonprofit sector experience

Executive communication

Education

Bachelor’s degree

Job description

Note: This job is primarily remote, with 10% travel required. Starting salary range of $45.00 - $50.00 per hour. Salary range is based on Washington, D.C./DMV area. Compensation will be adjusted for other geographic locations.

This position is a temporary assignment expected to last 9 months. Because this is a short-term, temporary role, it is not eligible for company-sponsored employee benefits, including health insurance, paid vacation, or retirement plans, except as required by federal, state, or local law (i.e., statutory sick leave). The position is eligible for company-paid holidays.

The Project Manager supports the strategic priorities of the Council on Foundations’ Executive Office and works closely with the President and CEO. This is a fixed term (9 months, with the opportunity for extension) temporary position that will help backfill during planned team members' leaves. The Project Manager provides direct support for executive communications and board engagement to enable leadership success. The Project Manager will also provide flexible capacity for projects originating from the Executive Office.

PRIMARY JOB DUTIES AND RESPONSIBILITIES

Executive Support (60%)

• Support communications originating from the Executive Office, including developing initial drafts of talking points and emails on behalf of the President & CEO.
• Partner with Executive Office Associate to ensure the President & CEO’s priorities are reflected in the team’s work and she is prepared for all internal and external engagements.
• Support the President & CEO with discrete projects related to the Board of Directors.
• Staff the Executive Advisor program, which may include coordinating internally amongst teams working with Executive Advisors and supporting EAs with stakeholder engagement, communications, and logistics as needed.
• Support President & CEO and Executive Vice President during periods of transition around staff member leaves as needed.

Project Management (40%)

• Manage a variety of projects that advance the priorities of the President and CEO in coordination with both internal stakeholders and external members and partners.
• Contribute to overarching organizational goals by participating in cross-functional working groups.

QUALIFICATIONS

• Bachelor’s degree OR combination of 2 years of education and 7 years of direct experience.
• 5 years or more experience in project management, ideally within the nonprofit sector.

POSITION SPECIFIC COMPETENCIES

• Prior experience working directly with CEOs and/or C-Suite.
• Strong project management skills.
• Strong attention to detail and accuracy.
• Ability to be flexible and work with ambiguity.
• Strong written and verbal communication skills.
• Experience in philanthropy and/or nonprofit sector preferred.
• An independent thinker who can bring the discretion, initiative, and commitment needed to support an Executive Office.
• Excellent customer service skills to include active listening, empathy, problem-solving, stakeholder engagement expertise, and communication.

GENERAL COMPETENCIES (REQUIRED OF ALL STAFF)

• Ability to actively engage in, demonstrate commitment to the Council’s Operating Principles and Inclusion commitments.
• Excellent interpersonal skills, the ability to listen well, and positively represent the organization and its mission.
• Ability to identify and solve problems efficiently and quickly.
• Ability to manage many and/or differing tasks, maintain productivity, and successfully meet deadlines.
• Ability to work effectively and positively both independently and on a team with a range of individuals and working styles, and with people at all organization levels including staff, board members, foundation officers, donors, and vendors.
• Experience or ability to use CRM database solutions, preferably Salesforce.
• Proficient skill in Microsoft Office 365 applications.

TRAVEL REQUIREMENTS

• Ability to travel up to 10% domestically, including overnight trips.