Senior Contracts, Grants & Procurement Lead

Hoyleton Youth and Family Services; Fairview Heights (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance with HSA

Dental and vision insurance

Paid vacation, sick, and personaldays

403(b) retirement plan with employer 5

Employer-paid life insurance

Tuition reimbursement

Job summary

Hoyleton Youth and Family Services is seeking a detail-focused Contracts & Procurement Administrator to support the Controller in managing contracts, grants, and purchasing activities for a nonprofit. You will help ensure compliance, accuracy, and transparency across contract origination, renewal, and monitoring processes while coordinating procurement and P-Card administration.

The role requires a bachelor’s degree in a business field and at least three years in procurement/payables, with

Qualifications

• Bachelor’s degree in business-related field and minimum three years in procurement or payables.
• Experience working with grants or contracts is preferred.
• Prior administrative experience with commercial card products and other payables solutions is preferred.
• Prior supervisory experience is preferred.
• Non-profit experience with state or federal contracts and grants is preferred.

Responsibilities

• Oversee daily contract management activities including review, renewal, and administration of fee-for-service contracts and grants.
• Review terms to identify liabilities, compliance concerns, and risks; communicate status to leadership.
• Coordinate contract approvals, obtain signatures, and submit contracts for execution.
• Assist with negotiating administrative contracts and leases; conduct lease-vs-buy analyses.
• Maintain contract records in Salesforce and other systems; monitor expirations and renewals.
• Collaborate with program leaders to develop RFPs and standard contract language.
• Coordinate procurement activities; research vendors and ensure cost-effective purchases.
• Coordinate vendor selection and ensure regulatory compliance for public funding.
• Administer the agency’s P-Card program; maintain policies and provide training.
• Assist with journal entries, reconciliations, and financial reporting as needed.
• Promote knowledge sharing within Finance and ensure continuity of operations.

Skills

Contract administration

Procurement practices

Internal controls

Microsoft Dynamics GP

Salesforce

Concur

Analytical skills

Attention to detail

Communication

Multitasking

Confidentiality

Driver's license

Education

Bachelor’s degree in business-related field

Tools

Salesforce

Concur

Microsoft Dynamics GP

Job description

Hoyleton Youth and Family Services is seeking a detail-focused Contracts & Procurement Administrator to support the Controller in managing contracts, grants, and purchasing activities for a nonprofit. You will help ensure compliance, accuracy, and transparency across contract origination, renewal, and monitoring processes while coordinating procurement and P-Card administration.

The role requires a bachelor’s degree in a business field and at least three years in procurement/payables, with