Senior Contract Analyst

Cityofnewyork; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

The City of New York's DOT Agency Chief Contracting Officer's Office (ACCO) is seeking an Administrative Manager NM 1 - Contract Analyst to perform analytical and administrative work in procurements, ensuring compliance with City Charter and PPB rules. The role requires experience in procurement and contract administration for major programs.

The analyst will review documents for design and infrastructure projects, utilize PASSPort and FMS, and support management in scope definition, vendor

Qualifications

• Four years of clerical/administrative experience requiring independent decision‑making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
• 18 months of administrative, managerial, executive or supervisory experience as described in above.
• Education above the high school level may be substituted for general clerical/administrative experience.

Responsibilities

• Review, preparation, and analysis of procurement documents and contracts for projects of design and infrastructure.
• Assist in definition and evaluation of scope, vendors' selection and planning of procurements.
• Prepare weekly procurement status reports and coordinate meetings with agency staff and vendors.
• Familiarity with PASSPort and FMS systems for document review and preparation.

Skills

Procurement experience

Administrative management

Budget planning

Data analysis

Vendor evaluation

Education

Bachelor's degree

Associate degree

High school diploma

Educational equivalent

Tools

PASSPort

FMS

Job description

The DOT Agency Chief Contracting Officer's Office (ACCO) is seeking to hire an Administrative Manager NM 1 - Office Title: Contract Analyst to perform responsible analytical and administrative work in DOT procurements submitted by the divisions, ensuring efficiency and compliance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), the requirements of the Minority and Women-Owned Business Enterprises (M/WBE) Development Program and other federal/state/city mandates. The ideal candidate must have worked in a fast-paced, large, complex agency and have experience in procurement and administration, planning and budget of procurements and contracts that relate to implementation of major programs and initiatives by the Mayor and New York State. Perform responsible work that includes review, preparation, and analysis of documents related to various procurement methods (Competitive Sealed Bids, Competitive Sealed Proposals, Intergovernmental, subscriptions, and others), and contract documents, for projects of design and infrastructure, open streets, Bridges and Traffic, and other priority projects that improve street safety and support the community. Utilize PASSPort and FMS systems for review and preparation of documents. Assist the ACCO management in definition and evaluation of the scope; vendors' selection and evaluation; planning and managing of procurements and related activities; in making the final recommendation for the award and registration of contracts, and in setting goals and schedules for projects. Perform highly complex research, monitor the accuracy of the data, and update weekly procurement status reports. Plan and coordinate meetings with agency staff and/or vendors. Perform other equivalent functions as required by the management.

***TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST.***

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision‑making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full‑time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four‑year high school diploma or its educational equivalent and six years of satisfactory, full‑time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.