Senior Contract Analyst

NYC DEPARTMENT OF TRANSPORTATION; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

City of New York seeks an Administrative Manager NM 1 to perform analytical and administrative duties in DOT procurements, ensuring compliance with city charter and procurement rules. The role involves document review for design and infrastructure projects, PASSPort/FMS usage, and supporting award decisions.

Ideal candidates bring experience in public administration, procurement, and planning. Residency requirements apply; 55-a Program and loan forgiveness information provided during process.

Qualifications

• Bachelor's degree and four years of progressively responsible clerical/administrative experience requiring independent decision-making.
• Associate degree and five years of progressively responsible experience as described above.
• Four-year high school diploma and six years of progressively responsible experience as described above.
• Education/experience equivalent with 18 months supervisory experience as described above.

Responsibilities

• Review, preparation, and analysis of procurement documents for major projects.
• Utilize PASSPort and FMS systems for document review and preparation.
• Assist ACCO management in scope definition, vendor selection, and scheduling.
• Plan, coordinate meetings with agency staff and vendors; update procurement status reports.
• Make final recommendation for awards and registrations of contracts.

Skills

Procurement knowledge

PASSPort experience

Analytical skills

Education

Bachelor's degree plus 4 years relevant experience

Associate degree plus 5 years relevant experience

High school diploma plus 6 years relevant experience

Education/experience equivalent with 18 months supervisory experience

Tools

PASSPort

FMS

Job description

The DOT Agency Chief Contracting Officer's Office (ACCO) is seeking to hire an Administrative Manager NM 1 - Office Title: Contract Analyst to perform responsible analytical and administrative work in DOT procurements submitted by the divisions, ensuring efficiency and compliance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), the requirements of the Minority and Women-Owned Business Enterprises (M/WBE) Development Program and other federal/state/city mandates. The ideal candidate must have worked in a fast-paced, large, complex agency and have experience in procurement and administration, planning and budget of procurements and contracts that relate to implementation of major programs and initiatives by the Mayor and New York State. Perform responsible work that includes review, preparation, and analysis of documents related to various procurement methods (Competitive Sealed Bids, Competitive Sealed Proposals, Intergovernmental, subscriptions, and others), and contract documents, for projects of design and infrastructure, open streets, Bridges and Traffic, and other priority projects that improve street safety and support the community. Utilize PASSPort and FMS systems for review and preparation of documents. Assist the ACCO management in definition and evaluation of the scope; vendors' selection and evaluation; planning and managing of procurements and related activities; in making the final recommendation for the award and registration of contracts, and in setting goals and schedules for projects. Perform highly complex research, monitor the accuracy of the data, and update weekly procurement status reports. Plan and coordinate meetings with agency staff and/or vendors. Perform other equivalent functions as required by the management.

***TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST.***

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• 3. A four-year high school diploma or its educational equivalent and six years of
  satisfactory, full-time progressively responsible experience as described in "1"
  above, 18 months of which must have been in an administrative, managerial,
  executive or supervisory capacity. The supervisory work must have been in the
  supervision of staff performing clerical/administrative work of more than
  moderate difficulty; or
• 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
  candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
  the high school level may be substituted for the general clerical/administrative
  experience (but not for the administrative, managerial, executive or supervisory
  experience described in "1", "2" or "3" above) at a rate of 30 semester credits
  from an accredited college for 6 months of experience up to a maximum of 3½
  years.

Preferred Skills

Relevant experience in public or business administration. Knowledge in government procurement procedures, and applicable rules and regulations. Ability to communicate effectively in verbal and written form. Must have analytical skills. An experience with PASSPort and FMS systems is strongly desired.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.