Senior Construction & Development Coordinator

Heatherwood; Brentwood (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Heatherwood in Brentwood, NY seeks a Senior Coordinator to support Development and Construction by managing day-to-day construction projects, ensuring cross-department communication, and collaborating with vendors and stakeholders. The role serves as a senior resource, guiding coordinators and coordinating with internal teams to deliver successful project outcomes.

The position requires in-person work, travel to job sites occasionally, and a strong background in pre-construction through

Qualifications

• A minimum of five (5) + years of experience in pre-construction through project completion.
• Experience with municipal permitting processes and coordination with public agencies and utility companies for rebates procurement is a plus.
• Experience with Yardi is a plus.
• Familiarity with Procore is a plus but not a prerequisite.
• Self-motivated, and able to initiate tasks in a fast-paced environment.
• Understanding of property budgets and budget compliance.
• Strong interpersonal, business, and communication skills (both written and verbal).
• Excellent computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook) Microsoft Project, DocuSign.
• Ability to read and understand blueprints is preferred.
• Familiar with AIA documents, lien waivers, insurance requirements, and compliance tracking.
• Strong analytical and problem-solving skills, with keen attention to detail.
• Excellent organizational abilities and experience managing a high volume of work in a fast-paced environment.
• Working knowledge of multi-family residential and mixed-use projects is a plus.
• Must have a valid driver’s license.
• Ability to lift and carry up to 10 pounds occasionally.
• Position is in-person and requires travel to job sites on occasion/as needed.

Responsibilities

• Work among a team of Construction / Development Coordinators to ensure successful project execution and departmental efficiency.
• Serve as the primary point of contact to vendors, consultants, and others with whom we do business.
• Prepare and submit building permit and land use applications.
• Attend legal hearings related to violations and variances.
• Assist with preparing weekly project status meeting materials as needed and recording and distributing detailed meeting minutes.
• Draft and track requests for information (RFI).
• Maintain project documentation, including proformas, construction plans, status reports, and photo documentation.
• Obtain Certificates of Occupancy upon project completion.
• Collect and organize competitive bids from vendors and subcontractors.
• Prepare, review, and process Contracts and Purchase Orders.
• Draft and track change orders throughout the project lifecycle.
• Support the Development / Construction departments with various administrative tasks.
• Coordinate the pre-qualification and registration process for potential bidders, suppliers, and subcontractors.
• Assist in the preparation of internal and external reports, including project budgets, cost reports, and other required documentation.
• Participate in project review, corporate review, and risk review meetings as required, including presenting status and recording and distributing meeting minutes.

Skills

Pre-construction experience

Budgeting

Blueprints reading

Communication skills

Self-motivated

Tools

Yardi

Procore

Microsoft Office

Job description

Heatherwood in Brentwood, NY seeks a Senior Coordinator to support Development and Construction by managing day-to-day construction projects, ensuring cross-department communication, and collaborating with vendors and stakeholders. The role serves as a senior resource, guiding coordinators and coordinating with internal teams to deliver successful project outcomes.

The position requires in-person work, travel to job sites occasionally, and a strong background in pre-construction through