Construction Administrator

CMTA, Inc.; Arlington, Northern (VA, KY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

CMTA, Inc. is seeking a Construction Administrator for our Arlington, VA office to oversee contract and construction documents and manage project specifications.

The role requires 3+ years in design or construction administration, strong software skills (Adobe/Bluebeam, Newforma or Procore), and the ability to coordinate with multiple teams across VA, DC, and MD. This is a full‑time, in‑office position with growth opportunities.

Qualifications

• Bachelor's degree in Mechanical Engineering, Electrical Engineering, or related field.
• 3+ years of experience as a design engineer or construction administration professional or skilled tradesperson.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma or Procore.
• Ability to coordinate with multiple design team members and manage construction correspondence.
• Strong attention to detail, organization, and multitasking.
• Excellent oral and written communication skills.
• Ability to manage schedules to meet deadlines.

Responsibilities

• Ensure compliance with project contract language, current code requirements, and current manufacturer information.
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents.
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses.
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses.
• Perform onsite construction inspections to ensure projects are built per contract documents; travel 2-3 days/week.
• Prepare field observation reports.
• Maintain and update electronic construction plan sets with the design team.
• Assist with maintaining project schedules and logs.
• Communicate clearly with internal staff and external clients regarding project inquiries or requirements.
• Mentor and train design staff based on constructability feedback and field observations.
• Coordinate completion of closeout documents.

Job description

Position Overview:

CMTA has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in our Arlington, VA office. This position will be responsible for managing project specifications and overseeing contract and construction documents. This is a full-time, in-office/onsite position that will manage projects in Virginia, DC, and Maryland and offers opportunities for professional growth within the organization.

Key Responsibilities:

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (can require some travel including full day and overnight travel)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations as well as construction administration processes
• Coordinate completion of closeout documents

Desired Experience:

• Bachelor’s Degree in Mechanical Engineering, Electrical Engineering, or related field
• 3+ years of experience as a design engineer or construction administration professional or skilled tradesperson
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel
• Proficiency with Electronic Document Management Systems such as Newforma or Procore
• Demonstrated capability in coordinating with multiple design team members to manage construction related correspondence
• High attention to detail, strong organizational skills, and ability to manage multiple tasks
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations
• Ability to manage schedules to meet critical deadlines

Base Salary Range:

$85,000 - $110,000. This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.