Senior Compliance Administrator

Jobgether; United States; Remote; USD 87,000 - 116,000; Full time

Benefits offered by this job

Fully remote

Health benefits

401(k) program

Paid time off

Parental leave

Job summary

Jobgether, listed on behalf of a partner company, seeks a Senior Compliance Administrator based in the United States. This fully remote role provides critical administrative and operational support across a growing Compliance function, coordinating licensing, governance, audit readiness, and issue management.

Reporting to the Chief Compliance Officer, you will own deadline-driven processes, maintain state licenses, manage records, support the Compliance Committee, and produce reports for senior

Qualifications

• Experience owning deadline-driven regulatory processes in a regulated industry.
• Experience with entity licensing, state registrations, or regulatory processes.
• Ability to review deliverables from providers and maintain independent records.
• Strong governance/committee experience: agendas, minutes, actions.
• Detail-oriented with audit-quality documentation and version control.
• Advanced MS 365 and/or Google Workspace skills for trackers and reporting.

Responsibilities

• Own the enterprise regulatory calendar with deadlines, renewals, and trainings.
• Serve as internal contact for licensing and state vendors, tracking submissions.
• Maintain state-by-state license records and fees for vendor activity checks.
• Manage responsible-person and producer designations and monitor third parties.
• Provide administrative support for the Compliance Committee and subcommittees.
• Prepare executive-facing reports, charters, rosters, and work plans.
• Submit regulatory filings and reconcile submissions to obligations.
• Oversee centralized compliance intake, triage and incident support with Privacy/InfoSec.
• Generate reports on intake, incidents, aging, and themes.
• Coordinate external audits and market conduct exams, with evidence gathering.
• Maintain audit-ready documentation across compliance activities.

Skills

Deadline-driven processes

Regulatory operations

Licensing

Governance

Audit readiness

Records management

Clear communication

Education

Compliance certifications (CCEP/CHC/CIPP-US)

Tools

Microsoft 365

Google Workspace

Governance platforms

Contract lifecycle management

Electronic signature workflows

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Compliance Administrator based in the United States.

This fully remote role provides critical administrative and operational support across a growing Compliance function. You will help maintain the regulatory infrastructure that enables the organization to operate effectively across multiple jurisdictions. The position combines regulatory administration, licensing, governance, audit readiness, and issue management. You will own deadline-driven processes where accuracy, organization, and proactive escalation are essential. Working closely with Legal, Finance, Information Security, Privacy, Operations, and business leaders, you will help ensure regulatory obligations are consistently met. Reporting to the Chief Compliance Officer, you will play an important role in keeping compliance processes structured, transparent, and continuously audit-ready.

Accountabilities

• Own the enterprise regulatory calendar, including filing deadlines, license renewals, committee meetings, regulatory exams, and training requirements, while establishing advance-notice processes and escalating potential risks before deadlines are missed.
• Serve as the primary internal contact for third-party licensing and Secretary of State vendors, coordinating documentation, tracking submissions through approval, and resolving deficiency notices.
• Maintain an independent state-by-state record of licenses, registrations, expiration dates, identification numbers, and fees to independently verify vendor activity and deliverables.
• Manage responsible-person and producer designations while monitoring external providers against agreed deadlines and service expectations.
• Provide end-to-end administrative support for the Compliance Committee and its subcommittees, including scheduling, agendas, meeting materials, minutes, action tracking, and decision logs.
• Maintain committee charters, membership rosters, and work plans, and prepare executive-level reporting packages for senior leadership and Board-level oversight.
• Prepare and submit Compliance-owned regulatory filings, maintain repeatable filing procedures, and reconcile completed submissions against required obligations.
• Manage the centralized Compliance intake process by logging, triaging, routing, monitoring, and closing incoming matters, while supporting incident management in partnership with Privacy and Information Security.
• Produce reporting on intake and incident volumes, aging, closure rates, and emerging compliance themes.
• Support regulatory change management by recording regulatory alerts and rule changes, coordinating impact assessments, and tracking related implementation activities.
• Coordinate external regulatory audits and market conduct examinations, including document requests, evidence gathering, response tracking, and remediation through completion.
• Maintain organized, audit-ready documentation and evidence across compliance activities so records are continuously available rather than reconstructed under deadline pressure.

Requirements

• 5 years of experience in compliance, regulatory operations, insurance licensing, legal operations, or a comparable administrative and operational role within a regulated industry.
• Demonstrated experience owning deadline-driven regulatory processes where missed deadlines can have significant external consequences, with sound judgment when handling confidential and sensitive information.
• 5 years of hands-on experience with entity licensing, state registrations, or comparable regulatory processes.
• 5 years of experience working with outsourced service providers or other independent internal/external partners, including reviewing deliverables, monitoring deadlines, and maintaining independent internal records.
• 5 years of experience supporting formal governance or committee processes, including preparing agendas, documenting minutes, and tracking action items.
• 5 years of strong document and records management experience, with excellent attention to version control, accuracy, and audit-quality documentation.
• At least 2 years of advanced experience with Microsoft 365 and/or Google Workspace, with the ability to build practical trackers and straightforward reporting independently.
• Experience working in health insurance, third-party administration, ICHRA, or health benefits administration is a plus.
• Working knowledge of HIPAA Privacy and Security, ACA, and ERISA as they relate to benefits administration is an advantage.
• Familiarity with governance, risk, and compliance platforms, contract lifecycle management systems, or electronic signature workflows is beneficial.
• Experience supporting market conduct examinations, SOC audits, or comparable third-party assessments is a plus.
• Relevant certifications such as CCEP, CHC, CIPP/US, or an insurance licensing designation are valued.
• Strong organizational skills, attention to detail, accountability, proactive communication, and the ability to identify and escape risks early.

Benefits

• Salary range of $87,000--$116,000, with final compensation determined based on factors including education, skills, experience, and certifications.
• Fully remote work environment.
• Health and wellness benefits.
• Alternative medicine coverage.
• Flexible paid time off.
• Up to 16 weeks of paid parental leave.
• Paid holidays.
• 401(k) program.
• Transportation perks.
• Education reimbursement.
• 2 days of paid paw-ternity leave.
• Opportunity to work in a fast-paced, collaborative, and non-hierarchical environment with a strong focus on meaningful impact.

We appreciate your interest and wish you the best!

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