Senior Companion Program Administrative Coordinator

EVELYN RUBENSTEIN JEWISH COMMUNITY CENTER OF HOUSTON TEXAS; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

PTO, sick leave & holidays

403(b) retirement plan

J membership for employees

Mileage reimbursement for travel

Professional development

Job summary

The Evelyn Rubenstein Jewish Community Center of Houston, Texas, is seeking an experienced Administrative Coordinator for the AmeriCorps Seniors Senior Companion Program. This role supports daily program operations including volunteer recruitment, onboarding, client support, data entry, reporting, and collaboration with staff, volunteers, clients, caregivers, and community partners.

Responsibilities include maintaining confidential records, preparing communications, coordinating meetings, and

Qualifications

• Five or more years of administrative, program coordination, or nonprofit experience.
• Strong Microsoft Office skills, including advanced Excel and proficiency with Word, Outlook, PowerPoint, Teams, and SharePoint
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Provide day-to-day administrative support to the Program Director, including data entry, database and record maintenance, correspondence, meeting coordination, appointment scheduling, deadline tracking, and confidential document management.
• Maintain accurate and confidential volunteer, client, stipend, service-hour, and program records in required databases and filing systems, ensuring a high level of accuracy and attention to detail.
• Prepare and distribute correspondence, outreach materials, newsletters, and other program communications.
• Coordinate meetings, schedule appointments, manage multiple priorities and deadlines, and provide excellent customer service while building positive relationships with volunteers, clients, staff, and community partners.
• Support compliance with HIPAA, AmeriCorps Seniors requirements, grant documentation standards, and The J policies.
• Work independently while maintaining professionalism, confidentiality, and efficient office operations.
• Assist with volunteer recruitment, screening, onboarding, training, recognition, and retention.
• Support volunteer and client intake training, matching, and annual evaluations.
• Assist with home monitoring client visits, and program-related travel throughout Harris County.
• Coordinate and support meetings, volunteer training, outreach events, volunteer recognition, and other duties as assigned.

Skills

Administrative coordination

Nonprofit experience

Microsoft Office advanced

Communication

Data entry

HIPAA compliance

Education

Associate/Bachelor’s degree in Social Services or related field

Tools

Excel

Word

Outlook

PowerPoint

Teams

SharePoint

Job description

The Evelyn Rubenstein Jewish Community Center of Houston, Texas, is seeking an experienced Administrative Coordinator for the AmeriCorps Seniors Senior Companion Program. This role supports daily program operations including volunteer recruitment, onboarding, client support, data entry, reporting, and collaboration with staff, volunteers, clients, caregivers, and community partners.

Responsibilities include maintaining confidential records, preparing communications, coordinating meetings, and