Senior Collections Coordinator (Law Firm) - Hybrid

Haley Stuart Group

Newark (NJ)

Hybrid

USD 90,000 - 120,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

401(k)

Paid Time Off

Flexible Spending Account

Transit Benefits

Gym Reimbursement

Life Insurance

Employee Assistance Program

Pet Insurance

Job summary

Haley Stuart Group seeks a Senior Collections Coordinator for a hybrid role in Northern New Jersey supporting a sophisticated finance and accounting team within a legal environment. The ideal candidate has 3-5+ years in law firm accounts receivable, billing, and collections, with strong communication skills and a proven track record resolving aged receivables.

You will work directly with attorneys and clients, collaborate with the Billing Manager, and contribute to cash flow improvements and

Qualifications

3-5+ years of law firm accounts receivable, billing and collections experience.
Bachelor's degree in Accounting, Finance, Business, or related field preferred.
Experience working directly with attorneys regarding collection strategy and client communications.
Strong understanding of legal billing and collection processes.

Responsibilities

Establish and maintain strong working relationships with attorneys and clients to support effective collection efforts.
Develop understanding of collection practices and document collection strategies and account activity.
Coordinate attorney and client follow-up efforts to resolve aged accounts receivable.
Serve as primary contact for complex collection matters, including account maintenance, reporting and collection documentation.
Partner with Billing Manager and finance team to support best practices in billing and collections.
Analyze accounts receivable reports and financial data to identify trends and recommend cash flow improvements.

Skills

Accounts Receivable

Billing

Law Firm Experience

Analytical Skills

Communication

Relationship Building

Excel

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Aderant

Intapp

Job description

Pay:$90,000.00 - $120,000.00 per year Senior Legal Collections Coordinator Location:Northern New Jersey - HYBRID Opportunity Salary:$80,000-$120,000

About the Firm:

We currently have an opportunity for a Senior Collections Coordinator with a highly professional services organization. This is a hybrid opportunity supporting a sophisticated finance and accounting team within a well-established legal environment. Candidates must have at least 3-5 years of law firm billing, accounts receivable, and collections experience.

Why This Opportunity Stands Out

Opportunity to join a sophisticated professional services organization with a strong reputation and collaborative culture

Highly visible role working directly with attorneys, management, and clients

Hybrid work arrangement

Collaborative and supportive team environment

Exposure to complex accounts and sophisticated legal matters

Opportunity to contribute directly to the firm's financial performance and revenue goals

Compensation & Benefits

Medical, Dental, and Vision Insurance
Life Insurance
Short-Term and Long-Term Disability
401(k)
Generous Paid Time Off and Paid Holidays
Health Savings Account and Flexible Spending Account
Transit Commuter Benefits
Gym Reimbursement
Employee Assistance Program
Pet Insurance

The ideal candidate will have prior law firm collections, accounts receivable, and billing experience and possess strong analytical, communication, and relationship-building skills. This individual must be comfortable partnering with attorneys and clients to resolve aged receivables, improve cash flow, and support overall revenue objectives.

Senior Collections Coordinator position responsibilities are:

Establish and maintain strong working relationships with attorneys and clients to support effective collection efforts
Develop a thorough understanding of collection practices and collaborate with attorneys and management to document collection strategies and account activity
Coordinate attorney and client follow-up efforts to resolve aged accounts receivable
Serve as the primary point of contact for complex collection matters, including account maintenance, reporting, and collection documentation
Partner with the Billing Manager and finance team to support best practices in billing and collections
Analyze accounts receivable reports and financial data to identify trends and recommend strategies to improve cash flow and collection performance
Assist with year-end close activities and ensure collection and billing deadlines are met accurately and timely
Respond professionally and promptly to inquiries from attorneys, clients, and internal departments
Participate in department meetings and remain current on firm policies, procedures, and collection best practices
Provide support across billing, cash receipts, collections, and special finance-related projects as needed

Senior Collections Coordinator position requirements are:

Bachelor's degree in Accounting, Finance, Business, or related field preferred
3-5+ years of law firm accounts receivable, billing, and collections experience
Experience working directly with attorneys regarding collection strategy and client communications
Strong understanding of legal billing and collection processes
Excellent written and verbal communication skills
Strong follow-up, organizational, and time management abilities
Advanced attention to detail and accuracy
Strong analytical, problem-solving, and decision-making skills
Proficiency in Microsoft Excel
Experience with legal accounting systems such as Aderant, Intapp, or similar platforms preferred
Ability to manage multiple priorities and deadlines in a fast-paced professional environment
Ability to maintain strict confidentiality regarding firm, client, and financial information

Benefits