Legal Collections Coordinator - Hybrid

Haley Stuart Group; Newark (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Paid time off

Life insurance

Health Savings Account

Flexible spending account

Wellness reimbursement

Employee assistance program

Transit commuter benefits

Job summary

Haley Stuart Group seeks a Senior Collections Coordinator for a hybrid role in Northern New Jersey. You will manage law firm accounts receivable and lead collections efforts, partnering with attorneys and clients to resolve aged receivables and improve cash flow.

The ideal candidate has 3+ years in law firm billing/collections, strong communication and analytical skills, and experience with legal accounting software such as Aderant or Intapp.

Qualifications

• 3+ years of law firm billing, collections, and/or accounts receivable experience.
• Experience in a law firm or professional services environment strongly preferred.
• Experience with legal accounting software such as Aderant or Intapp preferred.
• Strong Microsoft Excel skills.

Responsibilities

• Manage law firm accounts receivable and collections activities.
• Partner closely with attorneys and clients to resolve aged receivables.
• Develop and execute collection strategies for complex accounts.
• Analyze financial and collection reports to identify trends and improve cash flow.
• Maintain detailed collection notes and account activity within the collection system.
• Serve as a primary point of contact for escalated or complex collection matters.
• Coordinate with billing and accounting teams regarding collection and billing issues.
• Assist with year-end close activities and financial deadlines.
• Respond professionally to attorney, client, and internal inquiries.
• Support additional accounting and finance projects as needed.

Skills

Strong communication

Relationship management

Analytical skills

Organizational skills

Discretion with confidential info

Education

Bachelor’s degree in Accounting or related field

Tools

Aderant

IntApp

Microsoft Excel

Job description

Senior Collections Coordinator - HYBRID Location: Northern New Jersey Salary: $80,000 - $100,000 per year

About the Company

We are partnering with a highly respected and well-established law firm seeking an experienced Senior Collections Coordinator to join its Finance team. This organization offers long-term stability, a collaborative environment, sophisticated work, and the opportunity to work closely with attorneys, leadership, and accounting professionals in a fast-paced professional services setting. This is an excellent opportunity for a law firm billing and collections professional who thrives in a relationship-driven environment and enjoys partnering with attorneys and clients to manage complex accounts receivable matters and improve overall cash flow operations.

Why This Opportunity Stands Out

• Hybrid work schedule
• Stable and established law firm with strong tenure and low turnover
• Sophisticated professional environment
• Opportunity to work directly with attorneys and leadership
• High-level collections and financial operations exposure
• Collaborative and supportive accounting team
• Competitive compensation and comprehensive benefits package
• Long-term growth potential within the organization

Compensation & Benefits

• Competitive salary: $80,000 - $100,000
• Medical, dental, and vision coverage
• 401(k)
• Generous PTO and paid holidays
• Life insurance
• Flexible Spending and Health Savings Accounts
• Wellness reimbursementEmployee Assistance Program
• Hybrid work schedule

Senior Collections Coordinator Key Responsibilities

• Manage law firm accounts receivable and collections activities
• Partner closely with attorneys and clients to resolve aged receivables
• Develop and execute collection strategies for complex accounts
• Analyze financial and collection reports to identify trends and improve cash flow
• Maintain detailed collection notes and account activity within the collection system
• Serve as a primary point of contact for escalated or complex collection matters
• Coordinate with billing and accounting teams regarding collection and billing issues
• Assist with year-end close activities and financial deadlines
• Respond professionally to attorney, client, and internal inquiries
• Support additional accounting and finance projects as needed

Senior Collections Coordinator Requirements

• 3+ years of law firm billing, collections, and/or accounts receivable experience
• REQUIRED Experience within a law firm or professional services environment strongly preferred
• Strong communication and relationship management skills
• Ability to work directly with attorneys and clients professionally and confidently
• Strong analytical, organizational, and follow-up skills
• Experience with legal accounting software such as Aderant or Intapp preferred
• Strong Microsoft Excel skills
• Ability to manage confidential financial information with discretion
• Bachelor’s degree in Accounting or related field preferred

The ideal candidate is someone who can operate independently, manage complex collections matters professionally, and build strong working relationships with attorneys, clients, and internal teams. This opportunity is ideal for someone seeking long-term stability and growth within a sophisticated law firm environment.

Benefits:

• 401(k)
• Dental insurance
• Vision insurance
• Health insurance
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Wellness reimbursement
• Employee assistance program
• Transit commuter benefits