Senior Clinical Secretary - Vascular Surgery

Dartmouth Health; Lebanon (NH); Presencial; USD 25.000 - 39.000; Jornada completa

Descripción de la vacante

Dartmouth Health in Lebanon, NH seeks an Administrative Assistant to perform a variety of independent administrative duties and extensive customer service tasks. You will schedule patients, manage multiple calendars, and coordinate surgical/infusion procedures while supporting clinical staff.

The role involves creating forms, spreadsheets, and reports, handling billing inquiries, and assisting with budget tracking. Strong communication and public-facing experience are required.

Formación

• High School diploma with 3 years of administrative support experience or the equivalent.
• Proven experience working with the public.

Responsabilidades

• Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules procedures and coordinates scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Maintains charts and patient records; may provide clerical support to clinical staff.
• Types letters and correspondences; drafts and edits communications.
• Creates forms, spreadsheets, tables, charts and slides.
• Performs file/record management and processes reimbursements and authorizations.
• Trains new staff and guides others; may supervise temporary staff and volunteers.
• Prepares meeting agendas and takes minutes; coordinates travel arrangements.

Conocimientos

Administrative support

Customer service

Scheduling

Calendar management

Communication

Educación

High School diploma or equivalent

Herramientas

Excel

PowerPoint

Word processing

Publisher

Descripción del empleo

Overview

Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients, manages multiple calendars, schedules surgical/infusion procedures. Designs, analyzes and coordinates master and other schedules. May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.

Responsibilities

1. Answers telephone, screens and directs calls, gives directions, and takes messages.
2. Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
3. Designs, analyzes, and coordinates master and other schedules.
4. Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
5. Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
6. Creates forms and spreadsheets, tables, charts, databases and slides.
7. Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
8. Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
9. Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
10. Creates agendas and takes minutes for meetings.
11. Coordinates conferences/meetings and make travel arrangements.
12. Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
13. Prepares grants and negotiates outside contracts.
14. Performs other duties as required or assigned.

Qualifications

• High School diploma with 3 years of administrative support experience or the equivalent required.
• Proven experience working with the public required.
• Knowledge of medical terminology may be required.
• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
• Excellent communication and interpersonal skills required.
• Previous experience working in a medical setting preferred.

Required Licensure/Certifications

- None

• Area of Interest: Secretarial/Clerical/Administrative
• Pay Range: $18.28/Hr. - $28.33/Hr.
• FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week
• Shift: Day
• Job ID: 42699

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an Equal Opportunity and Aff…

Dartmouth Health provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs in accordance with applicable law. Applicants who require an accommodation during the application or interview process may contact [e-mail] for assistance.