Senior Center Administrative Coordinator

Town of Shrewsbury, Massachusetts; Shrewsbury (MA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

prorated vacation: three weeks from 1

Health insurance

Retirement pension system

Employee Assistance Program

funded professional development

Paid Family and Medical Leave

Job summary

The Town of Shrewsbury, a full-service local government driven by high performance and creativity, is seeking a dedicated and organized full-time Office Assistant to join our team at the Council on Aging, located in the Shrewsbury Senior Center! This is a unique opportunity to contribute to the well-being of the senior community in Shrewsbury while enjoying a supportive work environment.

The Office Assistant handles invoices, payroll, financial records, reception duties, calendars, document

Qualifications

• High school diploma or equivalent is required; an associate degree is preferred.
• Minimum of 3 years of experience as an administrative assistant or office coordinator.
• Experience in payroll, invoicing and financial record-keeping is expected.
• Proficiency with Munis, Google Workspace and Microsoft Office is required.

Responsibilities

• Process and manage invoices for timely payments.
• Prepare payroll and ensure accurate employee compensation.
• Maintain financial records using Munis software.
• Greet visitors and assist staff and the public professionally.
• Support receptionists with calls, emails, and correspondence.
• Manage Google Calendars for meetings and events.
• Create and edit documents, letters, reports and newsletters.
• Manage the Senior Center’s social media accounts and content.
• Coordinate transportation and assist van drivers daily.
• Perform other related duties as required.

Skills

Time management

Attention to detail

Effective communication

Education

High school diploma or equivalent

Associate’s Degree in business administration, office management, or related field

Tools

Munis

MySeniorCenter

Google Workspace

Microsoft Excel

Microsoft Word

Job description

The Town of Shrewsbury, a full-service local government driven by high performance and creativity, is seeking a dedicated and organized full-time Office Assistant to join our team at the Council on Aging, located in the Shrewsbury Senior Center! This is a unique opportunity to contribute to the well-being of the senior community in Shrewsbury while enjoying a supportive work environment.

The Office Assistant handles invoices, payroll, financial records, reception duties, calendars, document