Senior Business Office & HR Coordinator

Commonwealth Senior Living; Virginia; On-site; USD 55,000 - 65,000; Full time

Job summary

Commonwealth Senior Living in Virginia is seeking a Business Office Manager to oversee the administrative and business functions of the community. You will be the first point of contact for guests, visitors, and vendors, presenting a courteous and professional image while supporting the Executive Director in daily operations.

Responsibilities include data entry in Yardi, supervising the receptionist, HR and accounting liaison duties, preparing reports, maintaining resident files, and

Qualifications

• Minimum Associates’ Degree; Bachelors’ Degree preferred.
• Must be able to read, write, speak and understand the English language.
• Experience preferred in an administrative position and/or bookkeeping.
• Experience in payroll, accounts payable and/or accounts receivable, preferred.
• Intermediate to high skill level with computer application systems is essential.
• Must be comfortable with a multi-line telephone system, answering, taking messages and transferring calls.
• Acceptable driving record (required driver)
• Solid organizational skills and ability to meet deadlines.

Responsibilities

• Assist Department Heads with data entry in Yardi.
• Supervise, coach, and mentor the Receptionist.
• Community point of contact for HR and Accounting situations.
• Type memos, correspondence, reports, and other documents as requested.
• Maintain current resident files and emergency contact numbers.
• Maintain confidentiality of resident information to protect rights.
• Knowledgeable about community services and rates.
• Responsible for making bank deposits daily.
• Maintain Resident Fund Accounts, if applicable.
• Perform administrative tasks in Yardi as approved by the Executive Director.
• Compile data for sharing with the Home Office.
• Reconcile and transmit petty cash reimbursement requests bi-weekly.
• Mail invoices and reports to Home Office in timely manner.
• Track receipts for household accounts and mail monthly statements.
• Handle semi-monthly supply orders.

Skills

Administrative experience

Yardi software

Office administration

Payroll awareness

Multi-line telephone

Confidentiality

English proficiency

Bank deposits

Education

Associates degree

Bachelor's degree preferred

Tools

Yardi

MS Office

Job description

Commonwealth Senior Living in Virginia is seeking a Business Office Manager to oversee the administrative and business functions of the community. You will be the first point of contact for guests, visitors, and vendors, presenting a courteous and professional image while supporting the Executive Director in daily operations.

Responsibilities include data entry in Yardi, supervising the receptionist, HR and accounting liaison duties, preparing reports, maintaining resident files, and