Business Office Manager

Provincial Senior Living; New London (CT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive wages

Wages before payday

Flexible scheduling

PTO & holidays

Comprehensive benefits

401(k) with employer matching

Paid training

Advancement opportunities

Meals provided

Uniforms

Job summary

Provincial Senior Living, part of the Discovery Senior Living family, is seeking a Business Office Manager for our New London community in Connecticut. The role oversees cash controls, payroll, accounts payable, and financial reporting to ensure residents are billed accurately and records are compliant.

The position requires an accounting degree with related experience and offers opportunities for advancement within a supportive senior living environment.

Qualifications

• Bachelor's degree in Accounting with one year of accounting experience or an Associate's degree with two to three years related experience.

Responsibilities

• Prepares and submits documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including depositing and posting cash receipts and petty cash controls.
• Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliations; monitors accounts payable processing.
• Ensures department manager assigns and documents expenses and supporting documentation.
• Coordinates payroll processing and employee benefits; handles insurance, real estate taxes and related reporting.
• Prepares and enters journal entries and maintains sub schedules for Balance Sheet accounts.
• Reviews and distributes monthly financial statements and prepares management reports.
• Maintains files for team members, residents, vendors and financial accounting per policy.
• Interacts with residents on billing/collection issues and oversees resident files and reports.
• Manages Community Human Resources: onboarding, orientation and payroll paperwork; ATS and Concierge team scheduling.
• Creates setup and oversight for Health Center resident/patient private accounts and prepares required reports per regulations.
• Other duties as assigned.

Education

Bachelor's degree in Accounting

Associates degree in Accounting

Tools

ATS

Job description

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our 'Pillars of Excellence,' employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

We Offer Rewarding Career Opportunities That Include

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and Holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program

Our community is looking for a Business Office Manager to join our team.

Responsibilities

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
• Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares Management reports as requested.
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Other duties as assigned.

Qualifications

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associates degree in Accounting with two to three years related experience

EOE D/V

JOB CODE: 1008913