SENIOR BOOKKEEPER / FINANCIAL CONTROLLER

Confidential; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Confidential, a family-owned wholesale apparel manufacturer and distributor in New York, NY, seeks a Senior Bookkeeper / Financial Controller to manage daily financial operations and work with the CFO.

The ideal candidate will excel in general ledger accounting, full-cycle bookkeeping, payroll administration, and inventory reporting, coordinating with auditors, banks, and IT on Peachtree (Sage) and ERP systems.

Qualifications

• 5–7+ years as a Senior Bookkeeper or similar role.
• Experience in wholesale, apparel manufacturing, or inventory-heavy distribution preferred.
• Proficient with Peachtree (Sage) and ERP systems; strong Excel skills.
• Payroll management experience with external providers.
• Expert-level knowledge of general ledger and intercompany accounting.

Responsibilities

• Oversee daily financial operations with CFO collaboration.
• Maintain chart of accounts, create new codes, coordinate ERP upgrades with IT.
• Prepare weekly management reports and track inventory.
• Process payroll weekly and semi-monthly; reconcile payroll data with GL.
• Perform monthly reconciliations and close; map transactions to GL.
• Manage intercompany reconciliations and monthly sales deductions.
• Prepare internal financial statements and monthly inventory reports for banks.
• Coordinate year-end close and liaise with external auditors.

Skills

General ledger

Intercompany reporting

Multi-division reporting

Financial controls

Tools

Peachtree (Sage)

ERP Systems

Excel

Job description

Location: New York, NY

Company Type: Family-Owned Wholesale Apparel Manufacturer & Distributor (In Business 50+ Years)

About Us

For over half a century, we have been a trusted and enduring name in the wholesale apparel industry. As a family-owned business based in New York, NY, with a rich heritage, we pride ourselves on operational excellence, financial integrity, and a collaborative work environment. We are currently seeking a highly skilled, meticulous, and autonomous Senior Bookkeeper / Financial Controller to join our team to manage our day-to-day financial operations and work hand-in-hand with our Chief Financial Officer (CFO).

Position Overview

The ideal candidate will possess a robust background in general ledger accounting, full-cycle bookkeeping, payroll administration, and inventory reporting—ideally within the apparel, consumer goods, or wholesale distribution sectors. You will be responsible for ensuring the absolute accuracy of our financial data across weekly, monthly, quarterly, and annual cycles, while coordinating seamlessly with external auditors, banks, and IT personnel.

Core Responsibilities

• Financial Operations & Management
  • Strategic Collaboration: Work directly with the CFO to manage and optimize daily financial operations.
  • System Maintenance: Oversee periodic upgrades of the chart of accounts, create new account codes as requested, and collaborate with IT to troubleshoot errors or run upgrades on Peachtree (Sage) and ERP systems.
• Weekly & Semi-Monthly Workflows
  • Management Reporting: Verify the completeness of all transactions and purchase account postings to prepare weekly management reports with key data points.
  • Inventory Tracking: Maintain specialized worksheets tracking Inventory Purchases and In-Transit inventory.
  • Payroll Processing: Prepare, verify, and submit weekly Warehouse payroll and semi-monthly Office payroll to our payroll provider, managing any processing concerns or errors directly with them.
  • GL Integration: Securely download and integrate all weekly and semi-monthly payroll data into the General Ledger.
• Monthly Reconciliations & Close
  • General Ledger Review: Review all GL postings to ascertain the complete and accurate mapping of transactions prior to starting reconciliations.
  • Reconciliations: Execute full-cycle Bank Reconciliations and Accounts Receivable Reconciliations.
  • Intercompany Accounts: Prepare and manage routine account reconciliations between our two companies.
  • Schedules & Journals: Retrieve monthly sales and deductions from the ERP system to post Journal Entries to the GL; accrue sales commissions based on sales reports.
  • Tying to GL: Update and reconcile key standard financial schedules to ensure they tie properly to the General Ledger (including Bank Interest, Factor Charges, and other standard corporate expenses).
  • Reporting: Prepare Internal Financial Statements for management review and generate specialized Monthly Inventory Reports for banking partners.
• Quarterly & Seasonal Deliverables
  • Advanced Reporting: Prepare detailed internal quarterly financial reports by Division, tying them directly back to the main financial report for management and banks.
  • Inventory Metrics: Construct seasonal quarterly Inventory Reports detailed by markdowns, seasons, and divisions.
  • Intercompany Billings: Create schedules for Intercompany Charges across entities.
  • Projections: Develop reliable financial projections for banking institutions and other external entities.
• Year-End Close & Audit Coordination
  • Audit Preparation: Coordinate with the accounting department for total posting completeness prior to building year-end schedules. Backup the general ledger before opening new accounting periods.
  • Portal Uploads: Prepare and upload required YE schedules to portals for external Accountants/Auditors, Insurance companies, and Workers’ Comp Insurance.
  • Audit Management: Act as the core point of contact for bank and external auditors regarding company operations, account status, and seasonal reviews.
  • Finalization: Process all auditor-provided adjusting entries, reconcile account groupings to the GL, review drafts of external audit reports against GL balances, and clear final financial reports for official closure.

Position Requirements & Qualifications

• Experience: 5–7+ years of experience as a Senior Bookkeeper, Assistant Controller, or Full-Charge Bookkeeper. Experience in wholesale, apparel manufacturing, or inventory-heavy distribution environments is highly preferred.
• Software Proficiency: Hands-on expertise with Peachtree (Sage Accounting) and corporate ERP Systems is a major plus. Strong proficiency in Excel (for advanced inventory and intercompany worksheets) is required.
• Payroll Systems: Direct experience working with PEO/payroll providers and managing external processing relationships.
• Technical Accounting Skills: Expert-level knowledge of general ledger account structures, multi-division reporting, intercompany accounting, factoring charges, and full-scale bank/asset reconciliations.
• Attributes: Exceptional organizational skills with attention to detail. Ability to operate independently, meet strict financial deadlines, and maintain strict confidentiality regarding payroll and company assets. Excellent communication skills for interfacing with auditors, banks, and senior management.

Salary: $80,000 - $100,00, BOE