Senior Biotech Administrative & Operations Coordinator

Madrigal; Waltham (MA); On-site; USD 91,000 - 111,000; Full time

Benefits offered by this job

Equity

Comprehensive benefits

401(k) plan

Job summary

Madrigal is seeking a proactive Senior Administrative Assistant to support key business operations, communications, and team coordination in a dynamic, fast-paced environment. The role combines traditional administrative duties with light project management, requiring discretion and independent work across time zones.

Key responsibilities include managing complex calendars, domestic and international travel, expense reporting, and coordinating department meetings and events.

Qualifications

• Experience managing executive calendars, travel, and expense reports.
• Ability to work independently in a fast-paced, cross-functional environment.
• Strong written and verbal communication, and confidentiality.

Responsibilities

• Manage complex calendars, prioritize and schedule meetings across time zones.
• Coordinate domestic and international travel and prepare expense reports (Concur).
• Support communications and project coordination across departments.
• Assist in planning department meetings, workshops, and events (offsite logistics).
• Maintain files and ensure adherence to internal processes and deadlines.
• Prepare and distribute presentations, memos, and notes.
• Provide support for small-scale projects with status tracking.

Skills

Calendar management

Travel arrangements

Expense reporting

Communication

Organization

Project coordination

Team collaboration

Discretion

Education

Associate degree preferred

Tools

Microsoft Office Suite

Concur

Job description

Madrigal is seeking a proactive Senior Administrative Assistant to support key business operations, communications, and team coordination in a dynamic, fast-paced environment. The role combines traditional administrative duties with light project management, requiring discretion and independent work across time zones.

Key responsibilities include managing complex calendars, domestic and international travel, expense reporting, and coordinating department meetings and events.