Biotech Executive Assistant – Operations & Calendar Lead

Madrigal Pharmaceuticals; Waltham (MA); On-site; USD 91,000 - 111,000; Full time

Benefits offered by this job

Equity compensation

Comprehensive benefits

Job summary

Madrigal Pharmaceuticals in Waltham, MA, is seeking a Senior Administrative Assistant to support executives and cross-functional teams in a fast-paced biopharma environment.

The role emphasizes calendar management across time zones, travel coordination (domestic and international) with expense reporting via Concur, and ensuring confidential handling of records while driving team alignment and project support. This onsite role requires 3 days per week in the office.

Qualifications

• Associate degree preferred.
• 6–8 years of administrative support experience in a corporate environment, preferably life sciences.
• Demonstrated experience managing executive calendars, travel arrangements, and expense reports.
• Proficiency in Microsoft Office Suite; experience with Concur strongly preferred.
• Excellent written and verbal communication; able to interact professionally with stakeholders.
• Strong organizational and project coordination skills.
• Discretion and ability to maintain confidentiality.
• Collaborative, team‑oriented approach with proactive and flexible mindset.
• Willingness to travel occasionally; 3 days per week onsite in Waltham, MA.

Responsibilities

• Manage complex calendars, prioritize and schedule meetings across time zones.
• Coordinate domestic and international travel and prepare expense reports (Concur).
• Serve as an operational extension of the team, supporting communications and alignment.
• Capture input and turn team discussions into outputs and action steps.
• Coordinate and plan department meetings, workshops and events, including offsite logistics.
• Maintain department files and shared resources with accuracy and confidentiality.
• Monitor adherence to internal processes, policies and deadlines.
• Collaborate with administrative staff to drive cross‑functional cohesion.
• Prepare, edit and distribute presentations, memos and meeting notes.
• Provide support for small-scale projects with status tracking.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication skills

Discretion & confidentiality

Team coordination

Event planning

Cross-functional collaboration

Education

Associate degree

Tools

Concur

Microsoft Office

Job description

Madrigal Pharmaceuticals in Waltham, MA, is seeking a Senior Administrative Assistant to support executives and cross-functional teams in a fast-paced biopharma environment.

The role emphasizes calendar management across time zones, travel coordination (domestic and international) with expense reporting via Concur, and ensuring confidential handling of records while driving team alignment and project support. This onsite role requires 3 days per week in the office.