Senior Administrative Lead: Calendar, Travel & Projects

Madrigal Pharmaceuticals, Inc.; Waltham (MA); On-site; USD 91,000 - 111,000; Full time

Benefits offered by this job

Equity

Comprehensive benefits

401(k) options

Flexible PTO

Mental health benefits

Employee Assistance Program

Job summary

Madrigal Pharmaceuticals, Inc. is seeking a Senior Administrative Assistant in Waltham, MA, to manage complex calendars, coordinate travel, and support team communications. This role blends traditional administrative work with light project coordination and event planning in a dynamic environment.

The ideal candidate has 6–8 years of corporate administrative experience (life sciences preferred), strong MS Office skills, and discretion to handle confidential information. Some travel is required.

Qualifications

• Associate degree preferred.
• 6–8 years of administrative support in a corporate environment, life sciences preferred.
• Experience managing executive calendars, travel arrangements, and expense reports.
• Proficiency in Microsoft Office; Concur experience strongly preferred.
• Excellent written and verbal communication; interacts professionally with stakeholders.
• Strong organizational and project coordination skills; able to handle multiple tasks.
• Willingness to travel occasionally; onsite 3 days per week in Waltham, MA.

Responsibilities

• Manage complex calendars across time zones.
• Coordinate domestic and international travel; prepare and file expense reports using Concur.
• Support team communications and coordinate cross-functional activities.
• Plan and coordinate department meetings, workshops, and events.
• Maintain confidential department files and resources.
• Assist with small projects and track status with stakeholders.

Skills

Calendar management

Travel coordination

Expense reporting

Concur

MS Office

Communication

Discretion

Team coordination

Education

Associate degree preferred

Tools

Concur

Microsoft Office

Job description

Madrigal Pharmaceuticals, Inc. is seeking a Senior Administrative Assistant in Waltham, MA, to manage complex calendars, coordinate travel, and support team communications. This role blends traditional administrative work with light project coordination and event planning in a dynamic environment.

The ideal candidate has 6–8 years of corporate administrative experience (life sciences preferred), strong MS Office skills, and discretion to handle confidential information. Some travel is required.