Senior Billing Coordinator

Willkie Farr & Gallagher LLP; New York (NY); On-site; USD 110,000 - 120,000; Full time

Job summary

Willkie Farr & Gallagher LLP is seeking a Senior Billing Coordinator to join its Finance and Accounting Department. The role oversees the full revenue cycle, from proformas to invoice payments, serving a designated group of billing partners tied to the firm’s largest client.

The ideal candidate has at least five years of law-firm billing experience, familiarity with 3E/Elite/Aderant, and strong Excel skills.

Qualifications

• Four-year college degree preferred.
• Minimum of five years’ billing experience at a law firm.
• Prior experience with 3E, Elite, or Aderant required.
• Solutions-oriented mindset with proactive problem-solving.

Responsibilities

• Manage end-to-end billing lifecycle for assigned partners from proforma to invoice submission.
• Monitor accounts receivable with focus on aging invoices and short payments.
• Forecast monthly billing and collections targets with partners.
• Coordinate with partners to follow up with clients on overdue payments.
• Oversee electronic billing through eHub and ensure accurate submissions.
• Deliver exceptional service to clients and internal stakeholders; build partnerships.
• Collaborate with colleagues to support team success.
• Take ownership of all assigned work and ensure accurate, reliable results.
• Perform other duties and projects as assigned.

Skills

Billing experience

Communication skills

Independent work

Education

Bachelor's degree preferred

Tools

3E/Elite/Aderant

Microsoft Excel

Job description

Summary

Willkie Farr & Gallagher LLP is seeking a Senior Billing Coordinator to join its Finance and Accounting Department. Willkie is an elite international law firm of approximately 1,300 lawyers with 16 offices across six countries. The Senior Billing Coordinator will serve as the primary point of contact for a designated group of billing partners who work with the firm's largest client. This individual will be responsible for managing each partner's portfolio, including the timely execution of billing and collections. The Senior Billing Coordinator will own the full revenue cycle, from the distribution of proformas through invoice payment. A successful candidate will cultivate strong working relationships with partners, clients, administrative staff, and fellow members of the billing and finance team. The ideal candidate will be based out of our New York, Houston or Dallas office. At Willkie, we believe that exceptional people are the foundation of our success. We offer a highly competitive compensation package with outstanding benefits. If you are looking to work in a collegial, collaborative environment that provides meaningful opportunities for professional growth, this role is for you.

Responsibilities

• Manage the end-to-end billing lifecycle for assigned partners, from proforma distribution through invoice submission, ensuring accuracy and compliance with client guidelines, including rate validation and monitoring of tiered and volume-based discounts.
• Proactively monitor accounts receivable, with particular attention to aging invoices and short payments.
• Engage with partners to forecast monthly billing and collections targets.
• Coordinate with partners to facilitate timely follow-up with clients on overdue payments.
• Oversee electronic billing through eHub, ensuring accurate and successful e-billing submissions.
• Deliver consistently exceptional service to clients and internal stakeholders, building strong partnerships grounded in trust and reliability.
• Collaborate effectively with colleagues to support overall team success.
• Take full ownership and accountability for all assigned work, ensuring tasks are completed accurately from start to finish and that results are dependable.
• Perform other duties and projects as assigned

Qualifications

• Four-year college degree preferred.
• Minimum of five years’ experience of billing experience at a law firm.
• Prior experience working with 3E, Elite, or Aderant required.
• Solutions-oriented mindset with a proactive approach to problem-solving.
• Strong oral and written communication skills, with the ability to articulate ideas clearly, address issues effectively, and foster productive working relationships.
• Sound judgment and the ability to exercise initiative.
• Proficiency in Microsoft Word and advanced proficiency in Microsoft Excel.
• Ability to work independently with minimal supervision.

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry moderate objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 25 lbs

Employment Status

• Non-Exempt

Pay Range

USD $110,000.00 - USD $120,000.00 /Yr.

Pay Range Statement

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.