Senior Billing Assistant

ManpowerGroup Global, Inc.; Roseland (NJ); Hybrid; USD 95,000 - 115,000; Full time

Job summary

ManpowerGroup Global, Inc. is seeking a Senior Legal Billing Specialist for a hybrid role based in New York City.

The successful candidate will manage high-volume client invoices using Aderant, oversee the full billing lifecycle, and ensure adherence to client guidelines. Responsibilities include reviewing pre-bills, submitting eBills on platforms such as Legal Tracker or TyMetrix, resolving rejections, and assisting monthly close.

Qualifications

• Minimum 4 years of law firm billing experience.
• At least 3 years hands-on experience using Aderant Financial Systems.
• Expert-level knowledge of law firm billing processes.
• Proficiency with LEDES or other eBilling formats.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Prepare, process, and finalize a high volume of complex client invoices using Aderant, ensuring accuracy and compliance.
• Manage the full billing lifecycle from pre-bill review through final invoice submission.
• Review and edit pre-bills for accuracy and compliance with formatting requirements.
• Submit eBills via platforms like Legal Tracker, Collaborati, TyMetrix, or similar.
• Monitor eBilling rejections and resubmissions, resolving issues with billing partners.
• Assist with monthly billing close, reconciling time and billing records in Aderant.
• Serve as primary billing contact for assigned partners and attorneys.
• Identify and flag billing issues or out-of-guideline charges before submission.
• Coordinate with Accounts Receivable and Credit teams to address outstanding balances.
• Train and mentor junior billing staff on Aderant and firm billing policies.

Skills

Billing accuracy

Attention to detail

Communication

Time management

Tools

Aderant Expert Billing

Aderant Financial Systems

Job description

Senior Legal Billing Specialist - Hybrid NYC, NY 95k-115k

Essential Job Requirements

• Prepare, process, and finalize a high volume of complex client invoices using Aderant Financial Systems, ensuring accuracy, completeness, and compliance with client billing guidelines.
• Manage the full billing lifecycle from pre-bill review through final invoice submission, including narrative edits, time entry adjustments, write-offs, waivers, and reductions.
• Review and edit pre-bills for accuracy, including:
  • Consistency of client/matter names and attorney names
  • Prepare and submit eBills through various electronic billing platforms (e.g., Legal Tracker, Collaborati, TyMetrix, or similar), ensuring compliance with client-specific LEDES or other format requirements.
• Monitor and manage eBilling rejections and resubmissions promptly, resolving issues in coordination with billing partners and their assistants.
• Assist with monthly billing close processes, including reconciliation of time and billing records in Aderant.

Client & Matter Management

• Serve as a primary billing contact for assigned billing partners, attorneys, and legal assistants.
• Build and maintain thorough knowledge of assigned client portfolios, rate structures, billing arrangements (flat fee, contingency, hybrid), and outside counsel guidelines (OCGs).
• Identify and flag billing issues, potential write-offs, or out-of-guideline charges proactively before invoice submission.
• Coordinate with the Accounts Receivable and Credit teams to address outstanding balances and resolve billing-related collection issues.

Systems & Process Improvement

• Demonstrate expert-level proficiency in Aderant Expert Billing, leveraging system functionality to maximize billing efficiency.
• Identify inefficiencies in current billing workflows and recommend process improvements to the Billing Manager.
• Assist in training and mentoring junior billing staff on Aderant system functions, billing best practices, and firm billing policies.
• Contribute to the review and updating of billing procedures, policies, and the firm’s internal billing manual as needed.

Skills, Knowledge and Abilities

• Minimum 4 years of law firm billing experience, with at least 3 years of hands‑on experience using Aderant Financial Systems
• Expert-level knowledge of law firm billing processes, including eBilling submission platforms and LEDES file formats.
• Strong familiarity with outside counsel guidelines (OCGs) and client‑specific billing requirements.
• Proficiency in Microsoft Office Suite
• Office Location: Roseland, NJ or New York, NY (Hybrid)

Schedule

Full-time, Monday through Friday

• NJ: 9:00 AM – 5:00 PM
• NY: 9:30 AM – 5:30 PM

We look forward to speaking with you!