Senior Benefits Coordinator

Vaco Recruiter Services; Birmingham (AL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical insurance

Dental insurance

Vision coverage

401(k) retirement plan

Job summary

Vaco/Highspring is seeking a Senior Benefits Coordinator for an in-office, Birmingham-based role. You will design, administer, and communicate comprehensive employee benefits programs, ensuring regulatory compliance and timely reporting.

The ideal candidate has a Bachelor’s degree in HR or related field with 5+ years in benefits administration, including supervisory experience, and strong knowledge of benefits-related laws. Strong communication and HRIS skills are essential for success.

Qualifications

• Bachelor's degree in HR or related field; 5+ years in benefits administration with supervisory experience.
• Solid knowledge of federal, state, and local benefits laws and regulations.
• Excellent written and verbal communication with ability to explain complex concepts clearly.
• Proficient in HRIS and benefits administration software; strong analytical abilities.

Responsibilities

• Oversee design, administration, and communication of employee benefits programs.
• Ensure regulatory compliance and file government reports (e.g., Form 5500).
• Develop and execute employee communications about benefits and enrollment.
• Coordinate benefits enrollment periods and maintain accurate records in HRIS.
• Analyze benefits utilization and cost trends; prepare leadership reports.
• Negotiate with brokers and vendors to optimize terms and costs.

Skills

Benefits leadership

Communication

Analytics

Negotiation

Vendor management

HRIS proficiency

Education

Bachelor's degree in HR/Business

Master's degree preferred

Tools

HRIS software

Job description

Title: Senior Benefits Coordinator (on-site)

Annual Salary: $70,000 - $80,000

Location: Birmingham, AL *Only candidates in the Birmingham, AL area will be considered since in-office work is required.

Vaco has been engaged to identify a Senior Benefits Coordinator for a large, Birmingham-based company. The Senior Benefits Coordinator will oversee the design, administration, and communication of employee benefits programs. The ideal candidate will have a comprehensive understanding of benefits regulations, strong analytical skills, and excellent communication abilities. As a Senior Benefits Coordinator, you will play a crucial role in ensuring our employees receive competitive and valuable benefits packages while maintaining compliance with legal requirements.

Responsibilities:

Benefits Program Management:

• Develop, implement, and manage employee benefits programs, including health insurance, dental insurance, retirement plans, wellness programs, and other related offerings.
• Evaluate and compare existing benefits plans to industry standards, making recommendations for improvements to enhance the overall employee experience.
• Collaborate with insurance brokers, vendors, and benefit providers to negotiate terms, rates, and coverage options.

Compliance and Regulations:

• Stay up-to-date with federal, state, and local regulations related to employee benefits, ensuring company compliance and adjusting programs as needed.
• Prepare and file required government reports, such as Form 5500, ensuring accurate and timely submissions.
• Manage benefits-related audits and communicate with auditors as necessary.

Employee Communication:

• Develop and execute effective communication strategies to educate employees about available benefits options, changes, and updates.
• Create informative materials, such as brochures, presentations, and digital content, to explain benefits programs and enrollment procedures.

Enrollment and Administration:

• Coordinate benefits enrollment periods, ensuring a smooth and efficient process for new hires, current employees, and those experiencing life events that warrant changes.
• Maintain accurate benefits records and data, including enrollments, changes, and terminations, using HRIS and benefits administration software.

Problem Solving and Issue Resolution:

• Address employee inquiries and concerns related to benefits, providing timely and accurate information.
• Investigate and resolve any discrepancies or issues related to benefits enrollment, coverage, or claims.

Data Analysis:

• Analyze benefits utilization data, cost trends, and employee feedback to assess the effectiveness of existing programs and propose adjustments as necessary.
• Prepare reports and presentations to communicate insights and recommendations to leadership.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (Master's degree preferred). 5+ years of experience in benefits administration, with at least 2 years in a managerial or supervisory role.
• Strong knowledge of federal and state laws and regulations related to employee benefits.
• Excellent communication skills, both written and verbal, with the ability to explain complex concepts in a clear and understandable manner.
• Proficiency in HRIS and benefits administration software.
• Strong analytical and problem‑solving abilities, with a keen attention to detail.
• Exceptional organizational skills and the ability to manage multiple tasks and deadlines.
• Proven negotiation and vendor management skills.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.